ADMINISTRATIVE ASSISTANT III - 48004058

Requisition No: 840842 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT III - 48004058

 Pay Plan: Career Service

Position Number: 48004058 

Salary:  $3,276.73 

Posting Closing Date: 11/13/2024 

Total Compensation Estimator Tool

DIVISION OF VOCATIONAL REHABILITATION
LOCATION: Tallahassee -TURLINGTON BUILDING

ADMINISTRATIVE ASSISTANT III

Position Number: 48004058
Minimum Hiring Salary: $3,276.73 Monthly

 

*The salary may be negotiable dependent upon years of experience, education level and available salary rate. 

 

Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

 

Job Description:

 

The Division of Vocational Rehabilitation is looking for an organized, helpful and dynamic team player to provide administrative support to the Chief of Field Services.  Duties include but are not limited to:

• Administrative:
  • managing records and files for the bureau, and their appropriate disposal
  • maintaining calendars and itineraries
  • preparing memoranda, emails, reports, and letters
  • developing and analyzing spreadsheet, graphs, and charts of data
  • responding to telephone inquiries
  • assisting with meeting planning to include meeting logistics, transportation, training materials, schedules, registrations, travel, and hotel/meeting space logistics
• Purchasing
  • preparing, tracking, amending, canceling or closing-out purchase orders and p-card transactions
  • ensuring that services and commodities are procured accurately and received timely
  • tracking budget allocations, encumbrances, expenditures, reconciling monthly expenditures, and briefing the supervisor
• Travel:
  • preparing and processing travel authorizations and reimbursements
  • coordinating travel logistics and itineraries
  • tracking travel expenditures and projecting estimated cost for planning purposes

 

Minimum Requirements:

• A bachelor's degree from an accredited college or university, and two years of administrative experience. A master's degree from an accredited college or university can substitute for one year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education. 
• Experience in MyFloridaMarketPlace preferred
• Proficient in verbal and written communication
• Proficient in Excel, PowerPoint and Visio
• Excellent organization skills
• Proficient in multitasking

 

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of administrative principles and practices

Knowledge of office procedures and practices

Knowledge of the methods of data collection

Knowledge of the principles and techniques of effective communication

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing

Ability to prepare correspondence and administrative reports

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to utilize problem-solving techniques

Ability to work independently

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

 

 ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

 

Gaps of employment 3 months or more MUST be addressed on the application.

 

STATE OF FLORIDA EMPLOYEE BENEFITS *information changes based on position*

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to B