Terminal Administrative Assistant - Salt Lake City, UT

Job Description

Terminal Administrative Assistant - Salt Lake City, UT

About the Role  
We are seeking a reliable and detail-oriented Terminal Admin Asst to support daily administrative and operational activities at our bulk storage terminal specializing in corn-based sweeteners and granulated sugar. This position combines inventory management, rail coordination, office support, and compliance tasks to ensure smooth terminal operations, accurate record-keeping, and timely fulfillment of customer needs. The ideal candidate thrives in a hands-on environment, maintains high accuracy, and contributes to a safe, efficient team.
 
Key Responsibilities  

• Maintain and reconcile monthly inventory of corn-based sweeteners in bulk storage tanks and granulated sugar, ensuring accurate records and discrepancy resolution.  
• Prepare and distribute regular reports to Management, Quality Assurance, and Corporate Accounting teams.  
• Enter purchase requisitions and create purchase orders as needed or upon request for goods and services.  
• Monitor and track essential supplies required for terminal operations to proactively prevent shortages.  
• Answer landline phone calls and greet/respond to visitors at the door as needed.  
• Maintain various logs for security and compliance  
• Schedule miscellaneous services
• Prepare and transmit/ship product samples monthly and water samples quarterly to designated labs or recipients.  
• Perform daily online rail switching ta for the terminal, coordinating product receipt in railcars and movement of empty railcars out.  
• Process incoming and outgoing mail.  
• Generate weekly product orders for the terminal, determining railcar requirements to fulfill customer orders.  
• Manage records in accordance with company storage guidelines; box, label, and organize documents for retention or archiving.  
• Actively participate in required safety trainings, including CPR certification and annual refreshers.  
• Collect, send in driver paperwork daily, and maintain a simple spreadsheet to reconcile with the payroll team.  

Required Qualifications  

• High school diploma or equivalent (associate's degree in business, supply chain, or related field preferred).  
• 1–3 years of experience in administrative support, inventory management, logistics, terminal/warehouse operations, or a similar role.  
• Strong attention to detail and accuracy in record-keeping and reconciliations.  
• Proficiency with basic office software (Microsoft Excel for spreadsheets, Word, email); ability to learn internal systems quickly.  
• Ability to perform physical tasks as needed, including outdoor work in various weather conditions for rail switching and sample handling.  
• Valid driver's license and ability to pass background checks (if required for rail/terminal access).

Preferred Qualifications  

• Experience in food ingredients, bulk storage (liquids/solids), rail operations, or supply chain environments.  
• Familiarity with inventory reconciliation, purchase requisitions, or shipping/sample processes.  
• Basic knowledge of safety protocols in industrial/terminal settings.  

Qualities Needed  

• Attention to detail– Critical for accurate inventory, reporting, and compliance.  
• Self-starter– Able to work independently with minimal supervision while prioritizing tasks.  
• Dependable – Consistent reliability in daily responsibilities and deadlines.  
• Communication skills – Clear verbal and written communication for phone, visitors, reports, and team coordination.  
• Team player – Collaborative attitude to support operations, management, and cross-functional groups.  

Before applying for an exempt, non-exempt or hourly job opportunity, you are expected to initiate a discussion and share your intentions with your supervisor.  * If you’ve been in your current position for more than 18 months, supervisor approval is not required.  * If you’ve been in your current position for less than 18 months, verbal supervisor approval is required.  
​Hiring Manager- Bradey Stewart    ​
Recruiter- John Wagner 

 

City

Salt Lake City

State

UT - Utah

Location Country

United States

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and