Executive Assistant

Koniag Information Technology Solutions, a Koniag Government Services company, is seeking an experienced Executive Assistant with a TS/SCI Clearance to support KITS and our government customer in Arlington VA.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

KGS is seeking qualified candidates for our open positions, but we will only extend an offer of employment after a candidate applies through the link in our job posting. If you receive a job offer via email only and have not been interviewed by the KGS hiring manager, feel free to contact KGSrecruiting@koniag-gs.com to verify its validity.


Responsibilities:

• Provide comprehensive support services for daily operations in areas of normal administrative service functions to include action suspense tracking, workload prioritization, calendar maintenance, communications, correspondence and distribution services, reporting, procurement of administrative supplies, property administration, security management, Senior Executive travel and transportation, directives, and training.
• Performs clerical functions such as preparation of correspondence and reports, coordinating responses to information requests, scheduling conference calls (unclassified, secret, and TS), arranging and coordinating travel, calendar management, facilities management, and monitoring physical security.
• Manages visitor access and security requirements and coordinates with the appropriate agency as required (e.g. Pentagon Force Protection Agency, CDAO Security Office, and external Security Offices as needed).
• Prepares and manages travel authorizations/vouchers via the Defense Travel System for executive level travel within and outside the continental United States. Manages international travel as determined by the Foreign Clearance Guide and coordinates with United States Defense Attaché Offices as needed.
• Coordinates/communicates behalf of the organization’s leadership, including calls, responding to email, and interfacing, with stakeholders or their staff at all levels to include the highest levels of the Department of Defense.
• Responsible for managing the quality of correspondence provided to the Government Senior Executive Leadership’s review.
• Coordinates with Directorate Executive Assistants to sync calendars of senior executives across the CDAO.
• Prepares and maintains the daily reading book for the senior executive; ensures Read ahead (RAH) material is provided in a timely manner and in the proper format.
• Manage the calendars of senior management program officials and keep senior management and staff members informed of relevant organizational events.
• Coordinate local and long-distance travel for senior management program officials and prepare travel vouchers for signature via the Defense Travel System (DTS) application.
• Assist in preparing invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Assist in preparing interagency meetings or conferences and setting up teleconferences and videoconferences.
• Compose and prepare letters relating to routine correspondence for senior management signature.
• Review and edit copies of formal executive-level correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, and tabular and statistical documents.
• Perform writing, editorial and layout services, graphic design, high-resolution scanning, and all other steps necessary to provide digital output for brochures or other publications.
• Establish and maintain office files and databases, including electronic data files architecture consistent with Federal and DOD records management standard file storage/structure methodologies.
• Serve as a liaison between senior management, CDAO staff, and external agencies for all administrative support.
• Receive and screen phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Assist supported senior management in the development of presentations and white papers for internal and external audiences ensure proper formatting and grammatical correctness.
• Determine priority of matters of attention for senior management and assist in addressing or redirect matters to staff to handle, as appropriate.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as a