Senior Accounts Payable Coordinator

POSITION SUMMARY

 

This position is responsible for overseeing and processing high-volume, complex accounts payable transactions with accuracy and efficiency. This role ensures timely vendor payments, maintains compliance with company policies, assists with month-end close procedures, and serves as the primary administrator of the company’s purchase card (P-Card) program. The ideal candidate brings strong attention to detail, a solid understanding of accounting principles, and experience with ERP systems.

 

The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork most importantly, with each built upon the all-important foundation of Integrity.

 

SPECIFIC RESPONSIBILITIES

 

Accounts Payable Duties:

• Process invoices, employee reimbursement, and check requests in a timely and accurate manner.
• Perform three-way matching of purchase orders, receipts, and invoices.
• Research and resolve discrepancies with vendors, procurement, and receiving departments.
• Monitor and reconcile AP aging reports, ensuring vendors are paid according to terms.
• Assist with weekly payment runs (checks, ACH, wires).
• Support month-end close activities including accruals and journal entries.

 

Purchase Card (P-Card Administration)

• Maintain accurate AP records and vendor files.
• Serve as the main point of contact for all P-Card activity, including issuance, training, and policy enforcement.
• Monitor card usage and reconcile cardholder transactions to ensure compliance with company policies.
• Investigate and resolve questionable transactions or misuse.
• Coordinate monthly P-Card reconciliations and reporting.
• Collaborate with internal departments to ensure proper coding and documentation of transactions.
• Support annual audits and internal reviews related to P-Card activity.

 

General & Leadership Support:

• Train and Support junior AP staff and provide backup coverage when needed.
• Assist with AP and P-Card policy reviews and improvements.
• Participate in process improvement initiatives and system upgrades/enhancements.

 

 

EMPLOYEE SAFETY AND COMPLIANCE

 

• Responsible and accountable for incumbent’s own personal safety.
• Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
• Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
• All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.

 

POSITION COMPENTENCIES 

 

• Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
• Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
• Collaboration (Relationshi