Executive Assistant

What You Need To Know

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the premier wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933.

The reputation of Southern Glazer’s is well-established, and it's no surprise that we are regularly recognized for our culture. Southern Glazer’s has been recognized by Newsweek as one of America’s Greatest Workplaces for Inclusion and Diversity, as well as for Women and Parents and Families. These accolades speak volumes about our commitment to creating a supportive and inclusive culture of belonging for all employees.

As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people.

Overview

The Executive Assistant to the Executive team and provides services essential to the mission of the organization and the day-to-day-operation of the Executive Office.  Providing executive-level administrative support to Senior Vice President, Vice President, and Sr Director and/or leadership team

Primary Responsibilities

• Create, edit, and prepare presentation materials for sales executives (if applicable) and provide analysis of month, quarter, and year to date sales volume
• Track budgets, expenses, service contracts, and supplier fiscal data
• Oversee logistics and agendas for meetings, dinners, and special events/off-site functions (e.g., accompanying travel/hotel arrangements, etc.)
• Screen incoming calls to the Executive team and determine the nature of the call and whether or not it requires immediate attention Responds to the caller directly based on knowledge of the Executive’s preferences, office functions, policy, priorities, availability, etc.
• Organize and convey executive's availability through oversight of calendar inclusive of appointments and travel engagements
• Review, proofread, and format all correspondence prepared for the Executive’s signature to ensure accuracy and completeness, as well as consistency with organizational policy
• Maintain an efficient flow of information between all levels of the Executive team internal and external contacts on a wide spectrum of the organization's plans and priorities
• Processes all incoming correspondence received in the office of the President prioritizing and determining its disposition

 

Additional Primary Responsibilities

• Process expense reports, prepare/monitor operational invoices, type meeting minutes and prepare internal communication
• Set and maintain Sr Management calendars (review schedule), coordinate meetings, set conference calls (conference rooms, company vehicle, training calendars, etc.)
• Arrange and schedule travel for all Management (car service, hotel, air, etc.)
• Take ownership to detail with relating to office and related departments
• Supervise reception area and Administrative Assistants
• Perform other job-related duties as assigned

Minimum Qualifications

• Bachelor’s degree pl