Branch Office Administrator

Overview:   UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,600 professionals across 85 branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.
Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships. As UES continues to grow, it’s critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence. 
Under the supervision of the Branch Manager, the Branch Office Administrator receives all persons entering the office, handles the telephone system, processes all incoming and outgoing mail and shipments, travel arrangements, and performs other duties as assigned.

Job Responsibilities:

• Greets all persons entering the office, determines the nature of the visit, and arranges for the proper expedition of office visitors.
• Operates the telephone system, including a public address system, and is responsible for knowing the location of all staff.
• Opens incoming mail, stamps with the date, and routes daily.  Distribute interoffice mail.Processes outgoing mail checking for accuracy.  Delivers outgoing mail to the post office at the end of each day.  Maintains postage meter and area.  Orders supplies for the meter and additional postage as needed. Coordinates daily online shipments for UPS and FedEx shipments.
• Enters checks from incoming mail into check log in Microsoft Excel; forwards checks to the Accounting Manager; runs a check log at week’s end for the President.
• Performs typing of labels and envelopes. Produces proposal files and handles proposal filing.
• Processes outgoing mail for the company daily.
• Processes travel arrangements for Technical Groups and rental car requests company-wide.
• Maintains the supply of forms in the supply room and printer area and restocks as necessary.  Takes responsibility for the orderly appearance of the Supply Room.
• Orders all supplies including, but not limited to, office supplies, toner cartridges, specialty supplies (stamps, Rite books, letterhead), small office equipment supplies (staplers, tape dispensers, etc.), company letterhead, forms, and mailing labels. etc.
• Oversees any office maintenance/needs.
• Handles all non-confidential clerical duties for the Human Resources Department Manager.
• Performs other duties as requested by the Senior Management Staff.
• Performs other duties as required.

Qualifications:

• High school diploma or equivalent experience
• One year of experience in a general office environment, including working on a multi-line phone system.
• Ability to follow oral and written instructions and courteously deal with people. 
• Good oral communication skills, including business telephone etiquette. 
• Knowledge of basic typing formats, techniques, rules, and familiarity with electronic typewriters. 
• Good spelling, grammar, and punctuation skills are required and good organizational skills.

Who We Are:   UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.   Growing in ExcellenceAs the #1 fastest growing AEC firm on The Zweig Group's Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-m