Executive Assistant Field Marketing and Consumer Engagement

This position will provide high level administrative executive support to the VP Field Marketing & Consumer Engagement. Working closely with the team and interacting with all levels at the Company, this position is responsible for using discretion, confidentiality, a good understanding of the business and vocabulary, and a detailed knowledge of the operations, procedures, and people supporting the VP FMCE.

Essential Job Functions:
• Represent the department both internally and externally and interface with staff at all levels with a high level of professionalism and in a manner that reflects positively on the organization.
• Help support and create PowerPoint presentations from time to time. Must have excellent PowerPoint skills! Most project support will come in the form of PowerPoint decks.
• Handle sensitive matters with a high level of confidentiality and discretion, especially decisions impacting the operations of the Company and the credibility of the VP FMCE.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Gather, analyze, and verify information to compose, modify and proofread correspondence, reports, or presentations. Design general correspondence, memos, spreadsheets, and presentations.
• Maintain the daily calendar of meetings, events, and travel to optimize time.
• Coordinate and facilitate designated meetings and perform relative administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, capturing and chasing action items.
• Manage general administrative activities such as arranging complex domestic and international travel and accommodations, preparing, processing, and reviewing expense reports, and arranging logistics and catering for internal meetings on a cost-efficient basis.
• Help support management of Marketing contract process.
• Schedule a high volume of meetings with other senior-level executive and vendors in a global setting across multiple time zones.
• Act as representative of the VP FMCE and the team when corresponding with vendors and other senior level executives.
• Coordinate record keeping and document distribution/retention functions for the team.
• Create/maintain/distribute effective narrative and data reports.
• Perform research and other sales support-oriented projects.
• Support other executive management as directed.
• Perform other duties as assigned.

Position Requirements:
The position requires a combination of skills, attributes, and experiences including but not limited to:
• Minimum of 5 years of experience working in an executive assistant role supporting senior/C-Level executives, with experience in a legal environment a plus. (preferred).
• Motivated to utilize this experience to gain a deeper understanding of Marketing Operations and further career in Marketing Management.
• Intelligent and ambitious - always willing to tackle issues that result in smart, efficient solutions.
• Commitment to excellence - perform duties at highest level possible on a consistent basis.
• Excellent communicator - able to interact with people at all levels in a confident, professional manner.
• Ability to work with sensitive, confidential information.
• Team player - has team-oriented experience and approach and enjoys working as part of a team.
• Dedicated to meeting the service expectations of the VP Marketing Operations, and other senior executives.
• Maintaining effective relationships with vendors and consumers by executing deliverables to the highest standards.
• Possess a strong business sense, able to decipher and set priorities and make sound judgment calls when needed.
• Ability to juggle several tasks at once, prioritize, plan, and manage one's own time and activities.
• Self-starter who has an appetite for learning and is driven to excel and grow and willing to step outside of the job description to do so.
• Takes constructive feedback in stride and incorporates feedback quickly.
• Well-organized with excellent attention to detail.
• Flexible attitude, hardworking, cost-conscious and results driven.
• Committed to the Company and able to positively contribute to the supervisor and the Company's overall Image and success.
• Ability to travel with occasional overnight travel as may be required.
• Ability to perform physical activities such as reaching, climbing, stooping, twisting, lifting, as might be occasionally required.

Salary Range:  $69,000.00 - $82,000.00