Chief Public Safety Officer's Administrative Assistant

Job Requisition ID: 48058 
Closing Date: 07/07/2025 11:59 p.m.
​Agency: Department of Corrections - Chicago Office
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary $5637 a month; Full Range $5637 - $8389 a month.
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

  

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an Administrative Assistant I to assists the Chief Public Safety Officer. Key tasks include gathering and compiling confidential data for documents, monitoring the implementation of procedures, supporting the annual budget process, conducting studies to address operational issues, and making recommendations for improvements. The role involves initiating information requests, establishing response timeframes, and explaining policies to various stakeholders. Additionally, the individual is responsible for overseeing submissions for the Chief's approval, composing correspondence, maintaining confidential files, and organizing departmental policies and procedures. We encourage all qualified applicants to apply.
 

Essential Functions

• Serves as administrative support, assisting in the coordination and distribution of information for the programs and operations being reviewed by the Chief Public Safety Officer.
• Conducts studies and investigations into problems which affect the operation and flow of information.
• Monitors submission of all matters requiring the Chief Public Safety Officer’s signature and approval for compliance with established rules and regulations.
• Establishes files of documents on pending requests for information, studies, surveys, questionnaires.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.