Logistics & Admin Coordinator

Job Summary:

The purpose of the Logistics & Admin Coordinator is to coordinate general logistics and maintenance of site equipment and general administrative support while employing proper government laws and organizational policies.

Responsibilities:

• Collaborate with the vendors and internal personnel to coordinate shipping and receiving activities

• Coordinate on regular maintenance and checking of normal function of lab equipment, data log upkeep

• Assisting cross functional support: procurement of supply, special shipment of goods and samples, and receiving of inbound internal inventory shipments, etc.

• Quality Checking of outbound and inbound samples

• Handles daily domestic, import and export processes and documentation

• Assist Inventory management of client samples

• Provide shipping status and order visibility information as required to both internal and external clients, monitoring ship information, closing of shipped orders, order status, etc.

• Schedule outgoing shipments with approved carriers to successfully meet ship dates

• Prepare accurate air waybills and arranging for necessary shipping documentation

• Provide routing information to ensure that delivery times and locations are coordinated

• Arrange for storage facilities when required

• Assist with establishing SOPs for logistics, maintenance and general functions

• Assist with general administrative functions, organization of events

Minimum Requirements:

• Requires a High School Diploma/GED

• Requires 2-5 years of relevant global logistics experience

• Familiar with Oracle

• Flexibility to work across multiple time zones, including coordination with APAC teams

• High level of attention to detail

• Willing and able to work under the pressure of deadlines and find solutions to meet timelines

• Ability to work across departments by being a flexible team player with strong communication and interpersonal skills

• Comfortable using computers, including a working knowledge of Microsoft Office programs, e-mail, and internet

• Willing and able to work within a Quality System with oversight by QA and other regulatory bodies

• Exceptional organizational and time-management skills. Ability to multi-task with a high degree of professionalism and diplomacy

Preferred Requirements:

• Preferred experience working in a Biotech or CRO company.

Crown Bioscience is committed to a diverse and inclusive workplace. Crown Bioscience is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.