Staff Assistant III - Center for Community

Overview

The Staff Assistant will play a key role in supporting the operations of the Center for Community in fulfillment of its purpose to cultivate goodwill and greater understanding on campus and within communities. This position will provide administrative support for the Executive Director and team members. The incumbent will also provide logistical support for the Center's educational programs, events, engagement opportunities, and outreach efforts.

Responsibilities

Primary responsibilities of this position include, but are not limited to:

• Administrative Support: Schedule and organize meetings, manage calendars, support special projects, maintain records of program activities and outcomes, compile reports.
• Event Support: Coordinate logistics for event marketing and execution including scheduling venues, requesting catering orders, purchasing materials/ services. Facilitate messaging and engagement.
• Outreach: Serve as a liaison with campus and community partners.
• Office Duties: Greet and direct visitors, answer phones, route calls and messages, compile data and data entry, maintain files, sort mail.
• Other Duties: as assigned.

Qualifications

Minimum Qualifications:

• Four years of administrative assistant or office-related experience or an equivalent combination of post-secondary education plus experience.
• Strong organizational and project management skills, with the ability to plan and execute multiple events and initiatives simultaneously.
• Excellent communication and interpersonal skills with the ability to communicate in a professional manner.
• Demonstrated experience working with individuals from different cultural backgrounds.
• Ability to work independently and as part of a team, with a flexible and adaptive approach to a dynamic environment.
• Ability to occasionally work some late or weekend hours for special events or projects.
• Valid driver’s license to perform essential job responsibilities, such as driving university vehicles and transporting materials.
• Strong computer skills in Microsoft Office.

Preferred Qualifications:

• Knowledge of USU policies and procedures.
• Experience with marketing platforms and social media.
• Project management experience.
• Strong skills with Adobe Acrobat.
• Strong commitment to promoting different cultures and perspectives, fostering a sense of community.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Name and contact information for 3 professional references to be entered into Candidate Profile

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits.

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

 

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named