Faculty Lifecycle Manager, Office of the Provost

Faculty Lifecycle Manager

Location: Glassboro, NJ

Department: Provost’s Office

Reports To: Director of Operations, Office of the Provost

Position Summary: This position will play a key role in managing and executing various faculty personnel functions within the Academic Affairs division. This role involves the end-to-end administration of hiring processes, appointment management, salary calculations, and employee tracking for faculty positions across multiple campuses and departments. The ideal candidate will have experience with PageUp and strong organizational skills to handle a diverse set of responsibilities effectively.

Key Responsibilities:

1. Offer Letter Creation:
• Draft and finalize offer letters for both Academic Affairs faculty and coordinates with HR in the hiring of managerial employees across SVM, SOM, Glassboro, and CMSRU campuses.
2. Full-Time Hiring in PageUp:
• Oversee the full-cycle hiring process for full-time faculty positions using PageUp, from job requisition to offer acceptance.
3. ¾ Hiring in PageUp:
• Manage the hiring process for designated positions, ensuring smooth execution from start to onboarding.
4. Appointments Management:
• Manage all appointments for faculty and supports HR with appointments for managers.
5. Promotion Tracking:
• Track and record SVM, SOM, Glassboro, and CMSRU faculty promotions within Academic Affairs, ensuring accurate documentation and communication.
6. Sabbatical Tracking:
• Monitor and manage sabbatical leaves for faculty, maintaining up-to-date records and coordinating with relevant departments.
7. Salary Calculations and Reporting:
• Calculate salaries for Academic Affairs faculty new hires and coordinates with HR for review of existing employees, providing detailed reports to supervisors for faculty-related matters.
8. AFT Adjunct Reporting:
• Prepare and manage reporting for AFT Adjunct faculty, ensuring compliance and accurate record-keeping.
9. Personnel Action Forms:
• Complete and process personnel action forms for Academic Affairs, ensuring all HR transactions are recorded and communicated effectively.
10. Rowan Online Expansion
• Manage various aspects of the Rowan Online Expansion, as deemed necessary based on scope and current workload

Preferred Qualifications:

• Bachelor’s degree
• Proven experience in recruitment roles, with a focus on academic hires preferred.
• Proficiency with PageUp or similar ATS systems.
• Strong understanding of recruitment, including offer letter creation, appointment management, and salary calculations.
• Excellent organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
• Exceptional communication skills, both written and verbal.
• High level of accuracy and attention to detail.

Notes

• Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
• Only completed online applications submitted on or before the posted deadline will be considered.