Commercial Coordinator

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

About Abbott
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritional and branded generic medicines. Our 107,000 colleagues serve people in more than 160 countries.

A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm Technologies, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.

What You’ll Do

We are recruiting for a Commercial Contracts Coordinator/Administrative Assistant to join our team in the Austin location. In this role, you will provide primary support for drafting employment letters and will be tasked with other administrative tasks supporting the US Commercial group in our Cardiac Rhythm Management Division. 

What You’ll Do
 

• Supports the Commercial Organization in drafting employment letters and managing/tracking the employment agreement process life cycle
• Communicates and reports metrics on regular cadence to drive compliance and process improvements.
• Manages internal databases to ensure efficiencies in requests, processes and tracking.
• Manages and maintains confidential and sensitive data.

• Will also back up the Administrative Support staff for the Commercial Leaders Cardiac Rhythm Management including calendar management, expenses, and travel management, and meeting preparation
• Supports CRM Commercial Leadership on goals and strategy through deck preparation, communication templates, town hall preparation, job description creation and oversite of cascade of information
• Maintain a thorough understanding of the daily and future business needs to support Commercial Leaders
• Coordinate monthly/quarterly Global metrics slides.
• Support Austin facilities and leadership and represent site in local meetings.
• Serve as delegate for expense and purchasing approvals
• Maintain organizational charts
• Coordinate office events and other on-site meetings
• Execute applicable Quality System processes and monitor the accuracy of service provided
• Other duties as assigned

Required

EDUCATION AND EXPERIENCE YOU’LL BRING
 

• High School Diploma
• Minimum 5 years’ experience in an Administrative Assistant role supporting multiple executives required
• Proven intermediate to advanced proficiency in Microsoft outlook, word, excel and power point required

Preferred
 

• Associate or bachelor’s degree
• Ability to work in a high volume and fast paced Commercial environment.
• Required to maintain information that is confidential and sensitive.
• Organizing: Ability to structure self and others through planning, filing, minutes and action item documentation
• Multi-tasking: Can manage several directors with ad hoc needs while executing daily assigned tasks
• Approachability: Has a professional and approachable demeanor when interacting with all level employees
• Action-Oriented: Can execute on direction given independently and efficiently while following up with updates proactively
• Written Communications: Draft emails, presentations, and other business documents on behalf of directors in a professional and accurate manner
• Functional/Technical Skills: Ability to learn and execute in business systems as required and troubleshoot and escalate issues proactively

What We Offer

At Abbott, you can have a good job that can grow into a great career. We offer:
 

• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans
• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs