Lead Events Facilities Specialist

Coordinates, organizes, and manages set-ups and breakdowns of all upcoming events per event requirements. Coordinates pickup and delivery of various materials and furniture throughout campus as requested.

Work Days: Monday – Friday, with weekend availability as needed

Shift Start/End Time: 8:00 a.m. – 4:30 p.m.; work hours will be arranged to meet needs and may include evenings and weekends

Hours Per Week: 40

Weeks Per Year: 52

Lead Events Facilities Specialist

Pay Status and Classification: Non-exempt, Regular Full-time.

Supervisor: Special Events Coordinator

Position Purpose: Coordinates, organizes, and manages set-ups and breakdowns of all upcoming events per event requirements. Coordinates pickup and delivery of various materials and furniture throughout campus as requested.

Essential Responsibilities and Duties:

• Event Logistics: Reviews event work order requests for functionality.  Plans timing sequence of all work orders prior to execution. Leads twice daily event meetings to review and schedule logistics of events; determines the order in which set ups will occur and breakdowns are needed. Coordinates daily work orders related to set-ups and breakdowns using iPad apps and other devices.

• Team Supervision: Supervises crew of full time, work study and temporary staff for event setup and breakdown of chairs, tables, and other furnishings for scheduled events on campus. Schedules work of Event Facilities Specialist and work study students accordingly.  Trains staff in compliance with health and safety and risk management best practices.

• Inventory and Maintenance: Responsible for the inventory and upkeep of all College storage areas, including communication and collaboration with the Warehouse Supervisor regarding warehouse inventory. Performs building inspections of event areas and either makes necessary repairs or notifies necessary Facilities Services departments via work order of issues found.  Reports broken or worn equipment to the Facilities Services office for proper billing and order replacement. Performs inspections of residence hall rooms to determine if furniture is needed or in need of replacement. Removes furniture to/from residence halls and offices often in excess of 100 lbs.

• Safety: Notifies the Director of Special Events, Conferences, & Support Services of any safety and/or security issues found on work assignments. Leads crowd management for large scale events. Participates in the snow removal process throughout campus including shoveling, snow blowing, etc. Other related duties as assigned.

Qualifications:

• Associates degree or a combination of relevant education, training, certifications and work experience. Bachelor’s degree preferred.

• One year of experience in moving all types of furniture, books, boxes, etc., preferably in an educational institution or moving company.

• Competency in understanding event details and conceptualizing best layout with minimal obstacles and efficient use of staff.

• Available to work weekends and/or split shifts to accommodate special staffing needs for events. Acts as Event Coordinator, as needed, on evenings and weekends for major institutional events.

• Proficient in New York State fire code regulations and other compliance requirements. 

• Must have knowledge of safe working habits/lifting techniques and an attention to detail of moving practices.

• Ability to lift heavy items often in excess of 100 lbs., stand, bend and stoop for extended periods of time.

• Ability to move between buildings.

• Valid New York State Driver’s License.

• Computer, iPad, and other portable device skills required.

• The ability to foster and enhance a thriving, culturally diverse, and inclusive learning community, while promoting a sense of belonging among students, alumni, faculty, and staff colleagues.

• Able to anticipate, deliver on, and exceed the expectations of constituencies served e.g., students, faculty, alumni, supervisors, and colleagues, etc.

Compensation:

The hourly range for this position is $18.00 - $20.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of