Executive Assistant, Supervisor - Anesthesiology

General Information

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Work Location: Los Angeles, USA Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 7:30am - 4:00pm Posted Date 10/18/2024 Salary Range: $68800 - 141000 Annually Employment Type 2 - Staff: Career Duration Indef Job # 18721

Primary Duties and Responsibilities

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The Executive Assistant will provide executive-level administrative support to Executives of the Department of Anesthesiology and provide supervision to the assigned Operations and Administrative Support Team (OAST) members in the areas of clinical service and basic science research. You will support the day-to-day logistics, professional development, recruitment and training efforts, coaching and culture of the office. The Executive Assistant serves as the communication liaison for assigned executives. You will receive information, possibly of a confidential and sensitive nature, and triage/route/monitor appropriately in a gracious, diplomatic manner. You will provide support for the department by collaborating with department staff and UCLA offices while carrying out special projects as assigned.

Salary Range: $68800 - $141000

Job Qualifications

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Required: 

• Demonstrated experience in managing a complex executive office and the work of subordinates. 
• Demonstrates strong service orientation. 
• Proven superior interpersonal skills to foster and maintain effective relationships with faculty, colleagues, University officials, patients, VIPs, donors, and the public. 
• Skills to evaluate issues and identify resolutions. 
• Mathematical skills to perform basic accounting transactions, develop budgets, reconcile financial statements, monitor expenses, process reimbursements, and assist in the preparation of grant proposals. 
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others. 
• Ability to work on an independent basis, under pressure of competing deadlines, and with frequent interruptions. 
• Skill in prioritizing assignments to accurately reflect the relative importance of job responsibilities, and to complete work in a timely manner despite variations in workload and special assignments. 
• Strong knowledge of office software such as Outlook, Word, Excel, PowerPoint. 
• Excellent organizational and problem-solving skills with ability to multitask. 
• Strong internet skills and ability to use web-based tools. 
• Knowledge of graphic design