Sales Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves 

We are looking for a Sales Coordinator to join our Leasing team. You will provide high level support to commercial real estate brokerage producers.  You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office. 

Essential Duties and Responsibilities:

• Develop customized presentation content to support key sales messaging for client deliverables  
• Work collaboratively with internal stakeholders and marketing team members against strict deadlines
• Perform advanced document formatting and presentation design

Business Operations 

• Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets 
• Prepare deal documents including Request for Proposals, Letters of Intent, renewal letters, leasing status reports & customer & prospect correspondence, with direction from brokers and/or knowledge of company policies, procedures, and best practices  
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information  

Marketing 

• Manage & maintain all listings on CoStar, LoopNet, and the local MLS site
• Prepare property marketing flyers, brochures, and email distributions   
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings 
• Assist and participate in planning as needed for industry functions or client events and open houses  

Finance 

• Collect & process deal file paperwork; calculate, generate & send invoices utilizing JLL accounting platform 
• Track and process broker expense reports according to the JLL T&E policy 

Administrative 

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements & front desk coverage as needed 

Interested?  An ideal candidate would need to have the following qualifications: 

Qualifications:

Required  

• 1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization  
• Highly proficient in Microsoft Office Suite including, Word, Excel, Power Point, Outlook with ability to learn new software and JLL’s in- house platforms 
• Proficient in Canva, Microsoft Word and PowerPoint; working to strong knowledge of the Adobe Creative Suite, specifically InDesign is a plus

Preferred  

• Project management capabilities, including multi-tasking, prioritization, deadline management, & the ability to work both independently & with a team 
• Resourceful, proactive, detail-oriented, & willing to learn with a positive attitude & a drive for personal growth & development 
• Able to assert discretion & professionalism when given access to confidential & private information 
• Strong proofreading and editing abilities 

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Grand Rapids, MI

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emo