Administrative Assistant

Description

The Administrative Assistant performs accounting support functions in accordance with standard procedures in one or more of the following areas: accounts payable, accounts receivable, freight processing and brokerage all within the accounting software, Agris.

Essential Duties and Responsibilities: 

· Accurate processing of customer invoices

· Sorting of daily mail and/or paperwork received

· Entry of daily deposit

· Accurate processing of payables

· Customer service - i.e., informing customers of contract status, billing issues, shipment issues, etc.

· Keeping accurate and organized files including scanning all documents into our paperless file storage program.

· Processing of freight payables for all entries.

· Office supply ordering

· Assist with other departments as needed.

· Cross-train with other departments as needed.

· Other duties as assigned.

Requirements

• High school diploma or equivalent (GED), required. Associate degree preferred
• Minimum of 2 years of related accounting experience, preferred.
• Proficient in Microsoft Office Applications. (Word, Excel, etc.)
• Ability to effectively communicate with internal and external customers.

Physical Demands 

• Frequent sitting, use of computer, communication via telephone
• Ability to navigate an office environment.
• Must be able to lift up to 20lbs.