Administrative Assistant

Administrative Assistant

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Welcomes walk-in applicants and assists as needed (bilingual a plus)
• Responds to and resolves administrative inquiries and questions.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses for office supplies.
• Receives and distributes incoming mail.
• Prepares outgoing mail for various departments as needed.
• Performs other related duties as assigned.
• Assists with building maintenance requirements as needed by escalating concerns to the proper parties
• Assists with company events as part of the planning committee team
• Updates monthly activities calendar and monitors in the main lobby and cafeteria
• Assists the Senior Executive Office Manager as needed for meetings, visitors and projects.
• Maintains conference room supplies and appearance while anticipating scheduled meetings and requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Associate’s degree required; Bachelor’s degree in related field preferred.
• Three to five years of experience in an administrative role.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.