Administrative Associate - Rehab Services Admin - Sharon Hospital - Sharon, CT

Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.

Title: Administrative Associate - Rehab Services Admin - Sharon Hospital - Sharon, CT - Part Time - M/W: 9:00am - 5:00pm, T/TH: 9:00am - 6:00pm

Summary:

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement activities. 

Responsibilities:

1. Greets visitors, directs visitors appropriately; maintains the communication flow of the office. 

2. Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested. 

3. Reviews and edits all written materials. 

4. Maintains the Administrative teams appointment calendars. 

5. Answers the telephone is a professional manner; screens calls, takes messages, directs calls appropriately. 

6. Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention. 

7. Prepares financial reports; department activities, travel, business expenses, etc. 

8. Maintains an organized, efficient filing system. 

9.  Records, prepares and distributes meeting minutes as requested. 

10. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment. 

11. Interacts professionally with all visitors, within the department/office and with other departments. 

12. Demonstrates the ability to be flexible and organizes during stressful situations. 

13. Manages and operates equipment safely and correctly. 

14.Accepts and completes other duties as assigned.

 Education Skills Experience:

HS GRAD/EQUIVALENT

Other Information:

High School graduate. Microsoft Word, Excel, Outlook, and Power Point. Works on multiple projects. Strong written and verbal communication, and organizational skills. Requires 3+ years experience providing administrative support. Associate�s Degree preferred.

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Generally pleasant working conditions

Company: Sharon Hospital

Org Unit: 1887

Department: Rehab Services Admin

Exempt: No

Salary Range: $21.49 - $41.73 Hourly