Senior Assistant Administrative

Summary

Your role in our mission

Essential Job Functions

• Performs general office duties for department such as word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as basic graphic creation for presentations and documents.
• Performs routine office duties according to business unit/functional area such as entering information into databases, compiling and analyzing simple data, and preparing reports and presentations to convey results.
• Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; distributes incoming mail to appropriate personnel.
• Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.
• Schedules meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate.
• Orders basic office and computer supplies as needed in order to ensure adequate supply. Contacts appropriate repair persons to service office equipment as needed to ensure continuous service.
• Answers incoming calls and routes calls to appropriate personnel; records messages and delivers to appropriate personnel; researches and responds to routine inquiries.
• Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel.

Basic Qualifications

• High school diploma or G.E.D.
• Two or more years of administrative assistance experience
• Experience working with administrative practices and procedures
• Experience working with industry writing style such as grammar, sentence form, and structure

Other Qualifications

• Skills in utilizing presentation and database software
• Good communication skills
• Office equipment skills such as faxing and photocopying
• Good personal computer and business solutions software skills
• Good interpersonal skills for answering telephones and communicating with all levels of employee
• Good organization skills to balance work and prioritize tasks
• Ability to work independently with minimal supervision

Work Environment

• Office environment

What we're looking for

What you should expect in this role

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