PA to Medical Director

The closing date is 24th Nov 2024 Anticipated Interview date(s) 30 October 2024 

Job summary

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service or Hampshire Hospitals FT. 

Main duties, tasks & skills required

We are currently looking for a proactive, highly motivated individual with excellent IT skills, particularly in the use of Word, Excel and PowerPoint, to provide comprehensive secretarial and administrative support service to the senior management team.

We are looking for an excellent communicator who has outstanding organisational skills, able to use their own initiative, work well under pressure, able to manage workload on a daily basis and prioritise tasks.

You will need to provide high quality administrative and support services, and be able to function in a service area that requires flexibility, adaptability and commitment.

The role will involve:

*Provide daily admin support to the Medical Director, including monitoring emails, diary management, arranging meetings and other events, inputting expenses, prepare paperwork for meetings and maintain a bring forward system, and ensure all computer work, electronic mail and the sending faxes are completed promptly and efficiently.

*Attending meetings and taking minutes, producing action points, circulating and following up accordingly.

*Dealing with issues as and when they arise, act as the point of contact when the Medical Director is on leave and to report, address, escalate issues in a timely and effective manner.

*To provide support for other members of the admin team when required.

Further details listed in the Job Description. For additional information please contact Patricia Tobin -- Administration Team Manager on 02382 311662.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is a newly established organisation, combining the expertise and services of multiple NHS providers to deliver high-quality healthcare across Hampshire and the Isle of Wight.

With a dedicated workforce exceeding 12,000 staff and a footprint that spans more than 200 sites across Hampshire, we offer an extensive range of services, including mental health, learning disabilities, community, and physical health care, reaching diverse communities across urban, rural, and coastal areas.

We are committed to delivering care with compassion, accountability, respect, and excellence, ensuring that our patients and service users are at the heart of everything we do. By working closely with our partners, we're creating a forward-thinking, inclusive organisation that champions staff development, well-being, and collaboration.

Join us and be part of an organisation dedicated to delivering exceptional healthcare; where your skills and ambitions can make a real difference to the communities we serve, now and in the future.

Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone -- if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team -- detailed in the advert. The Trust will seek to resolve this issue wherever possible.

Person specification

Qualifications

Essential

*Business Administration NVQ Level 2 or relevant experience

*English Language GCSE or equivalent

*Maths GCSE or equivalent experience

Desirable

*ECDL or equivalent IT qualification

*Certificate/Diploma or equivalent practical experience

Experience

Essential

*Relevant work experience in a PA/secretarial role to a senior manager

*Experience of working as part of a collaborative team with shared cover arrangements

*Experience of working without direct supervision

*Experience of working in an environment under pressure and to strict deadlines

Desirable

*Previous experience of working within an NHS Department 

Additional Criteria

Essential

*To be able to work effectively as part of a team

*Accuracy and attention to detail

*Good