Accounts Payable Coordinator

POSITION SUMMARY

Working on-site Monday-Friday.

 

This position is accountable for providing accounts payable support for Orion. Close communication is required with corporate accounting personnel and local operations personnel to ensure accurate and timely submittal of information and reports.

The incumbent must support the guiding beliefs and core values of Orion which are centered on Safety, Quality, Delivery, and Teamwork, most importantly with each built upon the all-important foundation of Integrity.

 

SPECIFIC RESPONSIBILITIES

• Works closely with Accounts Payable personnel to achieve departmental objectives.
• Enters vouchers with appropriate account coding including project costing information.
• Prepares weekly check disbursements according to company policy and vendor terms.
• Researches vendor statements and invoices to ensure accuracy prior to payment.
• Coordinates invoice coding and approval with Project Managers.
• Responds to phone calls from vendors.
• Interfaces effectively and serves as back-up to other Finance personnel as business demands necessitate.

 

EMPLOYEE SAFETY AND COMPLIANCE

• Responsible and accountable for incumbent's own personal safety.
• Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
• Complies with all applicable laws, regulations, and Company policies and procedures and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Reports any and all violations of applicable laws, regulations, or Company policies and procedures promptly and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
• All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary, or trade secret information belonging to the Company.

 

POSITION REQUIREMENTS

High School Diploma and a minimum of 2 years accounting experience in a corporate environment is required. An Associate's Degree in Accounting or related discipline is preferred. The incumbent must be knowledgeable of basic accounting principles, be detail-oriented, possess good math aptitude, and be able to work in a team environment. The ability to interface effectively with employees at all levels of the organization is critical.

Discretion and trustworthiness and the ability to keep all Company information and materials strictly confidential (both internally and externally) are essential elements of this position.

Must be well organized, diligent, and be a self-starter with the ability to work with minimal supervision and to independently identify work to be done. Must be flexible and have the ability to adjust to sudden changes in work priorities. The incumbent must also have the ability to prioritize work generally and in order to accommodate those changes. Attention to detail and extreme care in performing tasks accurately and carefully are also essential.

The Company expects and requires incumbent and each of its other employees to observe and fulfill the above and all other safety responsibilities and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action up to and including termination of employment.

 

PHYSICAL/MENTAL REQUIREMENTS

The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation.

The individual must also be able to wear and properly utilize appropriate personal protective equipment if required to work or visit the jobsite. This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done.

The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety