Post-Award Research Administrator

Job Posting Title:

Post-Award Research Administrator

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

As a member of the College of Education Research Administration (COERA) team, serve as a junior level research administrator. Perform office administrative actions, assist pre-award, award, and post-award team members as necessary, and coordinate research transaction evaluation and grants financial management for faculty, students, and other researchers. The overall goal of this position is to expand the scope of COERA and enhance the college services to create a robust research enterprise within COE. By taking on this role the employee will gain experience that may later lead them to potential growth opportunities within the team.

Responsibilities

Administrative Functions: Provide central email inbox coordination, workflow information dissemination, and electronic file record organization. Establish centralized reminder system for important grant data of reports and due dates. Assist with team meeting scheduling, minutes, and coordination.

Post-Award: In coordination with COERA Senior Award Research Administrator, provide ad hoc projected expenditure report as necessary for appointment and costing planning. Perform budget transfers on sponsored research accounts as needed. Process post-award account actions (end date adjustments, etc). Attend project kickoff meeting and provide guidance on subaward invoicing or other transactional allowability. Assist with any audits involving COE sponsored research accounts. Work with OSP Post-ward to rectify sponsor invoicing and/or receivables issues, as well as provide cost share, invoicing, and financial reporting guidance.

Award Reporting: In coordination with COERA Senior Award Research Administrator, create and explain sponsor financial report of expenditures for Pls utilizing a mixture of DEFINE, Workday, and other financial data. Assist with annual and ad hoc reporting that contains pre and post award financial data. 

Transactions: Assist faculty with subrecipient monitoring and invoicing. Serve as primary point of contact for sponsored project transaction review requests through COERA. Assist PI in interpreting grant needs and restrictions, costing allocation considerations, and appropriate justification documentation and information gathering. Coordinate with appropriate COERA staff on follow-up actions and determinations. Coordinate with appropriate Center or Department staff for further transaction actions.

Appointments: Assist Senior Post-Award Research Administrator with the semesterly appointment process. Coordinate with PI and department for appointment planning across all account types. Assist with preparation of appointment and costing allocation worksheet information. Assist in review of all salary and tuition transactions for semesterly appointment auditing.

Other: Provide sponsor, university, and other regulation updates to faculty as needed. Attend mandatory weekly/monthly meetings for team planning and office functionality. Attend conferences, presentations, and related campus organizations for research administration topics in order to stay abreast of new rules and trends in research administration.

Required Qualifications

• Bachelor's degree. Three years of experience in any or all phases of the grant lifecycle.

• Demonstrated ability to communicate and interact skillfully with investigators, staff, researchers, and sponsors and work with overlap