Executive Assistant, Chief Administrative Officer Team

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement, with a minimum of 3 days per week in the office.

We are seeking an experienced executive assistant to provide support and leverage to the Chief Administrative Officer and senior members of the CAO team including the heads of tax compliance, tax structuring and operational diligence.

The ideal candidate is someone who is:

• An excellent written and verbal communicator
• Committed to excellence with high attention to detail and follow-through
• Able to balance and prioritize multiple responsibilities while working efficiently to meet deadlines
• A collaborative team-player, who is resourceful, proactive and flexible
• Technologically proficient with a thorough knowledge of Microsoft Office Suite and ability to learn and adapt quickly to other applications

What you will do:

• Calendar management
• Meeting planning, both virtual and in-person, with internal and external parties, frequently across multiple geographies
• Support the creation of presentations, agendas, minutes and other team meeting materials
• Routine administrative activities including organizing, routing and electronic retention of correspondence
• Coordinate domestic and international travel arrangements
• Prepare expense reimbursement reports
• Other responsibilities as required

What you bring:

• Demonstrated experience interacting confidently and confidentially with all levels of stakeholders
• Motivated, self-starter with the ability to work independently as well as part of a high-performing team
• Ability to build and foster strong working relationships with peers across functions and geographies
• Problem solving skills with a bias for action leveraging data, technology applications and other tools

Education Preferred

• Bachelor’s degree preferred or, equivalent experience

Experience

• Minimum of 10 years’ experience supporting senior management
• Financial services or law/accounting firm experience helpful but not required
• Notary Public a plus

#LI-Hybrid