Executive Assistant, Senior

Your Role

This role supports Stellarus and related activities within the Ascendiun Family of Companies, as appropriate.  The Chief Information Officer  team enterprise technology strategy, innovation, and execution across the organization. The Executive Assistant  will report to the Chief Information Officer. In this role you will you will be a strategic partner and trusted point of coordination for the CIO and their leadership team. You will manage complex calendars, communications, and logistics, while helping to streamline operations and support high-impact initiatives. Your ability to anticipate needs, foster relationships, and maintain confidentiality will be essential to the success of the team and the broader organization. Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Your Work

In this role, you will:

• Carry out administrative, analytical or procedural tasks with high degree of autonomy

• Handle administrative matters, in the absence of, or on behalf of, the manager 

• Provide administrative oversight of third-party relationships through implementation of designated systems, routine monitoring of performance, and tracking of goods and/or services 

• Serve as administrative liaison between manager and direct reports and others within and outside the organization

• Manage day-to-day organization of executive’s calendar, appointments, meetings, and related schedule

• Leverage AI tooling and build out agents and systems to do your job most efficiently using tools like Microsoft copilot studio, figma AI and others. 

• Lead by example in the admin community and find ways to share best practices for leveraging AI to accomplish administrative tasks. 

• Small Event Planning for the organization- independently plan appropriate facilities, food, and IT support for meetings and events at Blue Shield facilities. 

• Ability to plan remotely. 

• Travel planning

• Meeting management, developing notes and summaries of meetings, meeting scheduling, calendaring

• Managing distribution lists

Your Knowledge and Experience

• Requires a bachelor's degree or equivalent experience

• Requires at least 5 years of prior relevant experience

• Microsoft Office Suite including Copilot required, Planview, Apptio, Sharepoint, Jira, LucidChart desired. 

• Flexibility and resilience

• Ability to manage multiple projects at once