Project Coordinator - Office Manager

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IF YOU CARE, THERE’S A PLACE FOR YOU HERE

EFI Global is a full-service engineering, fire investigation, environmental, health and safety, and specialty consulting services firm serving a variety of industries in both the public and private sectors. Over the last four decades, we have grown from a boutique firm specializing in handling insurance fraud and arson cases and providing expert witness testimony, into a recognized global leader in engineering failure analysis, origin-and-cause investigations, environmental consulting, laboratory testing and specialty consulting. Our forensic investigation, engineering and environmental services teams around the world share a dedication to expertise, quality and demonstrating to customers that caring counts®. Each of our more than 700 professional engineers, fire investigators, architects and scientists was selected for their technical proficiency, in-depth industry knowledge and commitment to professional integrity. Together, our diverse backgrounds and collective insights empower clients to make better-informed business decisions. EFI’s combination of global solutions and local expertise has earned the firm a reputation for delivering timely responses that consistently meet our clients’ expectations—anytime, anywhere.  Click here to learn more about EFI Global.  

Seeking an Office Manager to assist with various projects and assignments supporting EFI Global teams Engineering and Fire Investigations, handling evidence and day-to-day office operations.

This is a full-time position that sits in the Denver, CO office.

Must be available to work an 8-hour shift between 8:00AM to 5:00 PM.

PRIMARY PURPOSE: To coordinate project scheduling and administrative tasks.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Gathers project data.
• Coordinates project scheduling.
• Communicates project progression to appropriate parties.
• Documents project actions and results.
• Track project due dates.
• Enters applicable information into a data system.
• Prepares project and/or presentation materials.
• Coordinates tradeshows.
• Works with vendors.
• Produces correspondence, reports, and other documentation as required.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).
• Self-directs tasks and time management to meet business demands.
• Processes invoices and billings; maintains records.
• Provides telephone support.
• Maintains adequate supply inventory; orders office supplies as needed.
• Handles evidence for intake, storage, and transfers.
• Manages day-to-day operations of the office.

QUALIFICATIONS

Education & Licensing
High school diploma or GED required.

Experience

• Two (2) years administrative office experience or equivalent combination of education and experience required.
• Requires Microsoft Office Suite – Excel, Word and PowerPoint.
• Preferred software/database experience for project management tasks, such as AR, Project Set-Up, Invoicing, CRM.  Knowledge of Deltek Vision is a plus.
• Preferred experience proofreading technical reports for grammar, spelling and formatting.
• Accounts Receivable experience is a plus.
• Evidence handling, warehouse or inventory experience is a plus.

Skills & Knowledge

• Knowledge of web technology
• Excellent oral and written communication
• PC literate, including Microsoft Office products
• Strong organizational skills
• Excellent interpersonal skills
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, vision and talking

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Ac