Senior Administrative Coordinator

Build our future together:

We are looking for a Senior Administrative Coordinator who is responsible for managing and providing administrative support to the Insights & Analytics Leadership team. This coordinator provides proactive support and administrative capabilities to 7 I&A sub-teams - Ophthalmology I&A, Oncology I&A, Immunology I&A, New Products/ Rare Disease I&A, Commercial Data Management, Field Enablement, and Market Access I&A.

When & where:

• Work Location: Sleepy Hollow, NY

• Hybrid: 4 days per week on site

Discover your role:

• Submit procurement requirements: Confidential Disclosure Agreements (CDAs), Scope of Work (SOWs), Requisitions, Master Service Agreements (MSAs) and bid exceptions using REGN’s Icertis system

• Track requisition approval status, assignment of Purchase Orders (POs), and invoice payments

• Partner with cross-functional stakeholders — including Finance, Procurement, and Legal — to align on requirements, resolve dependencies, and drive initiatives forward

• Monitor and manage department budget and monthly spend, ensuring expenditure remains aligned with forecast and financial targets

• Partner with Finance to support the month-end close process, including timely submission and reconciliation of monthly accruals

• Book internal and external meetings and trainings, including meeting invites, conference rooms, catering, directions, and security registration

• Coordinate vendor site visits: introductions, capabilities meetings, and evaluations

• Coordinate SurveyMonkey-type activities: detailing objectives and key questions, crafting and fielding surveys, and summary of results, as needed

• Ensure the following materials are posted to SharePoint in a timely manner: final project reports, relevant vendor contact info, updated requisition templates, capabilities presentations,  and other materials, as needed

• Assist in on-boarding new employees and contractors using REGN’s NEMO system; help coordinate with IT on equipment (laptops, cellphones, monitors, etc.) that new personnel will require to be effective on day 1 of their joining, work with Executive Directors and VP, Insights & Analytics, in preparing Welcome Announcements

• Process expense reports

• Maintain master department calendar and non-Regeneron partner contact list

• Consistent coordination and communication with Commercial staff regarding workload balance and coverage, facilities needs and issues, and companywide activities

This role requires:

• Bachelor's Degree from an accredited college or university or at least 5 years of relevant administrative experience.

• Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) including knowledge of SharePoint

• Detail-oriented, with the ability to manage multiple tasks and competing priorities effectively

• Experience supporting/coordinating people and projects among multiple locations, a plus

• Familiarity with contract management preferred (e.g. SOW, PO generation using a contract system like Icertis)

• Strong written and verbal communication skills

• Great teammate with the ability to work effectively with people at various locations and levels in the organization

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location.  In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.  For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together.  For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.
 

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or et