ACCOUNTING SPECIALIST

ACES is seeking a full-time 12-month Accounting Specialist to perform a variety of accounting duties in the functional areas of general accounting, payroll, accounts payable, accounts receivable, purchasing, and auditing.  The position is located within the Fiscal Department in New Haven, CT.

Duties of this position include, but are not limited to:

• Maintains a wide variety of fiscal information, files, and records (e.g., payroll, accounts payable, accounts receivable, contracts, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits, and/or fiscal practices are followed.

• Research discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adhering to procedures prior to processing for action.

Facilitates all aspects of the fiscal processes, including:

• Assists Payroll Specialist with GL reconciliation and posting of appropriate liabilities into the accounting system.
• Assists Payroll Specialist with payroll processing, changes, and distribution.
• Performs Payroll duties as assigned.
• Maintains and reconciles employee master list to address any discrepancies with the HR department.
• Reconciles CSEA pension as well as monthly TRB transmittals
• Assists in the identification and resolution of bank reconciliation.
• Assists with organization and maintenance of online documents, files, records, and shared drives.
• Assists with the timely reconciliation of credit card statements and identification of any discrepancies.
• Assists with collections, including mailing statements and communicating with customers via email, phone, and mail, as needed.
• Inform all stakeholders, including agency departments, programs, schools, and outside vendors, regarding a variety of procedures and program requirements for the purpose of providing necessary information for completing transactions, taking appropriate action and/or complying with established fiscal guidelines.
• Coordinates with all stakeholders for the purpose of completing projects/work orders efficiently.
• Provides general office administrative duties
• Excellent mathematical skills.
• Ability to maintain discretion with information of a confidential and complex nature.
• Excellent oral and written communication skills.
• Ability to work effectively with others.
• Must be extremely organized and able to handle multiple projects and assignments simultaneously.
• Ability to participate in a team environment and foster team building.
• Above average analytical and troubleshooting skills, as well as the ability to learn and apply new technologies.
• Demonstrated knowledge of an automated accounting system (e.g., Munis or other Tyler Technologies products, QuickBooks, etc.).
• Demonstrated knowledge of an automated payroll system (Paycom, Paychex, ADP, etc.).
• Ability to troubleshoot, identify problems, and find solutions.
• Ability to work effectively both independently and as part of a team.
• Ability to relate to staff members in an effective, patient, and courteous manner.

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