Executive Assistant

Location: Waltham, MA (Hybrid)

 

NEXT’s mission is to help entrepreneurs thrive. We’re doing that by building the only technology-led, full-stack provider of small business insurance in the industry, taking on the entire value chain and transforming the customer experience. 

 

Simply put, wherever you find small businesses, you’ll find NEXT.

 

Since 2016, we’ve helped hundreds of thousands of small business customers across the United States get fast, customized and affordable coverage. We’re backed by industry leaders in insurance and tech, and we still have room to grow — that’s where you come in. 

 

We are seeking a highly experienced Executive Assistant with a proven track record of assisting C-level executives. You’ll be supporting our Chief Insurance Officer, Chief Strategy Officer, and Chief Technology Officer out of our Waltham office. This role requires a minimum of 3 days in the Waltham office (Monday, Tuesday, and Thursday). The days that are required on-site will be set in coordination with the executives. Our ideal candidate will have 5-8+ years of experience supporting C-Level executives, and you’ll hit the ground running providing detailed support as their EA, as you are a self-starter who requires minimal supervision and direction. The role demands exceptional organizational skills, proactive problem-solving, and the ability to anticipate and address the needs of a dynamic, fast-paced executive team. The successful candidate will be a central figure in maintaining the efficiency and effectiveness of our leaders. You’ll report directly to the Chief of Staff, who is based out of our Palo Alto office. 

 

Responsibilities:

• Manage day-to-day calendars & organize meetings, appointments, expenses, and travel for three C-level executives.
• Organize & handle incoming meeting requests and correspondence through multiple channels, and manage sensitive information with discretion.
• Review important tasks and identify/prioritize urgent matters that require an immediate response.
• Attend meetings to compile notes and complex data from meetings. Create and maintain various databases and spreadsheet files. Track progress and completion of action items and provide reminders.
• Plan and coordinate internal & external meetings in multiple time zones, as well as organize dinners and offsites. Frequent coordination & collaboration with our team in Israel will be required. 
• Assist teams with presentations and various tasks as needed.
• Collaborate with other Executive Assistants on key company events, meetings, and executive scheduling
• A key challenge for this role will be to support multiple time zones, including scheduling changes for team members operating on IST, EST, and PST.

 

Requirements:

• Proficient in Google (Gmail, Slides, Sheets, Docs), Microsoft Office Suite (PowerPoint, Excel, Word) & Zoom
• Proven ability to work well independently, intuitively, and able to anticipate needs
• Exceptional verbal and written communication skills, including the ability to effectively convey complex information and liaise between executives and various stakeholders.
• Excellent organizational skills, attention to detail & follow-through 
• Able to multitask in a fast-paced start-up environment & with multiple time zones
• Maintains a positive, “can-do” attitude and professional demeanor
• BA/BS Degree required
• 5-8 or more years experience as an EA, preferably in a tech company
• Minimum of 3 days in-person at the office in Waltham, MA

 

Years of Experience: 5-8+

Education: BS/BA Degree

Location: Waltham, MA

Prior Job Experience: EA

 

The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position in the location(s) listed. Within the range, individual pay is determined by additional factors, including, without limitation, job-related skills, experience, and relevant education or training. NEXT employees are eligible to participate in our equity incentive program and will also receive our benefits package, consisting of our partially subsidized medical plan, fully subsidized vision/dental options, life insurance, disability insurance, 401(k), flexible paid time off, parental leave and more.

US annual base salary range for this full-time position: $84,000—$138,000 USD

 

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