Executive Business Partner to CEO - San Francisco Bay Area

Fictiv Exists to Enable Hardware Innovators to Build Better Products, Faster

Fictiv, coined the “AWS of manufacturing,” is a leading technology company transforming the $350 billion manufacturing industry. Our cutting-edge cloud platform uses AI and machine learning algorithms to help companies build hardware at the speed of software. Come join our growing team!

***Position is located in the San Francisco Bay Area***

Impact In This Role

Are you a proactive, detail-oriented professional with a passion for making things run smoothly behind the scenes? Fictiv is seeking an exceptional Executive Business Partner to support our Founder & CEO - if you thrive in dynamic environments and have a "can-do" attitude, we want to hear from you!

You will report to our Founder & CEO.

In addition to your application submission, please include a Cover Letter titled: Executive Business Partner Super Hero!

What You’ll Be Doing

• Provide comprehensive and complex support to the CEO; manage calendars, schedule meetings, schedule customer visits and coordinate board members, etc.
• Anticipate the needs of the CEO and the organization, oversee special projects and organize/coordinate executive outreach and external relations efforts
• Lead or support strategic initiatives and projects that span across the organization or involve multiple departments and functions
• Build and maintain relationships with customers/prospects and coordinate business development efforts with Executive Leadership Team
• Maintain and update critical documentation, including spreadsheets, expense reports, and travel itineraries, ensuring accuracy, organization, and timely submission
• Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars, etc.
• Coordinate for our Executive Leadership Team meetings - maintain agendas, notes and action items
• Create solid working relationships with administrative staff and cross functional teams
• Demonstrate superior attention to detail in all areas of responsibility
• Maintain the highest level of confidentiality and discretion in all aspects of the role, protecting sensitive information
• Travel w/the CEO on important business trips
• Provide personalized assistance to the CEO, handling errands, reservations, personal appointments, childcare etc. as needed…with professionalism and attention to detail
• Plan and schedule travel, accommodations, and other reservations for business & personal trips, with often changing travel itineraries

Desired Traits

• BA/BS degree or equivalent work experience
• Minimum 5 years of experience providing Executive Business Partner support to senior leaders in a high-growth, fast-paced organization
• “No job is too big or too small” mentality, with a proven ability to adapt quickly to changing priorities and competing demands
• Flexibility to occasionally work outside of standard business hours and accommodate last minute requests 
• Experience in office management, facilities, or operations a plus
• Hard Working Team Player
• Relationship Builder
• Organized, Responsive, and Tech Savvy
• Exceptional organization, multitasking, and problem-solving skills, with the ability to anticipate needs and adapt quickly to changing priorities.
• Proficiency in productivity tools (Google Office Suites, travel portals, expense report software) 
• A highly responsive individual (i.e., promptly answers to all inquiries)
• Integrity, Discretion, & Excellent Judgement
• Maintaining strict confidentiality while effectively interacting with internal and external partners
• High degree of integrity when dealing with confidential and sensitive information
• Good judgment w/company credit cards

Physical Requirements

While performing the duties of this job, the employee routinely is required to sit; walk; talk and hear; use hands to keyboard, fingers, handle, and feel; stoop, kneel, crouch, twist, crawl, reach, and stretch.
The physical demands describ