Parts Manager

Description

JOB TITLE:  Parts Manager
Reports to: Branch Manager
FLSA Status: Non-exempt

Position Responsibilities:

I. INVENTORY MANAGEMENT

• Controlling parts inventory to correct level to ensure minimum out-of-stocks on key service replacement parts
• Maximize the number of total inventory turns (minimum of two turns per year with a goal of four per year)
• Coordinate all purchase order paperwork alongside Accounting team
• Verify receipt of all ordered through purchase orders and Accounting team
• Determine the most utilized and critical service and installation parts required, and reorder as needed to ensure adequate stock for service calls and jobs in progress.
• Supervise warehouse personnel and implement system to control inventory disbursement, loss of inventory of slow moving parts, and eliminate obsolete parts.
• Conduct quarterly physical inventory counts.
• Produce monthly usage reports
• Coordinate all product returns.

Requirements

II. OPERATIONS

• Review equipment requirements and specifics for upcoming jobs to determine accuracy, advantageous buying opportunities, and initiate purchases through system to achieve just-in-time delivery
• Attend all internal pre-con meeting to discuss projects needs as they relate to parts, equipment, and materials requirement, as well as required delivery schedules.
• Collect necessary information to set up new job in files, AIA and job cost modules.
• Notify installation/service/electrical manager of proposed delivery dates and any specific handling requirements.
• Work with office manager to properly invoice customers for parts, equipment and installation projects.
• Invoice customers for parts orders during the same week as parts are received.  Invoices for complete jobs (equipment orders) should be completed in the same week, as the equipment is received.
• Assist with customers and internal salesman as to parts and equipment applications and provide information resources.

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