Student Accounting Specialist

General Statement of Job

The Student Accounting Specialist performs accounting tasks that pertain to student-related functions of the University in relation to student account maintenance. This position handles many facets of the student accounts and accounts receivable modules in addition to accounting to the general ledger by performing the following duties.

Specific Duties and Responsibilities

Essential Duties:

Runs daily reporting to feed student account transaction information to the general ledger.

Monthly review of active electronic refund accounts.

Performs accounting duties including month end and year end reconciliations and analysis, journal entries, and preparation of supporting work papers for a significant number of general ledger accounts.

Builds monthly work files for reconciliations.

Coordinates efforts with Library to post charges on student accounts for delinquent library materials, reconciles payments and reports back to library, accelerates collection efforts on delinquent library charges when appropriate.

Acts as liaison between the University and its collection agencies (and state offset) to maintain accurate records of accounts in collection and accounts that have been returned as paid or uncollectible, updates records in Banner to reflect accurate reporting of accounts with each agency, reconciles collection payments to the general ledger, and reconciles all bill codes.

Reconciles external scholarship revenue and expenditure accounts, returns funds as needed.

Prepares paperwork for external auditors for annual audit.

Works with trip leaders to develop budgets and per-student costs, then reconciles accounts after the trip returns, for domestic and international group trips.

Reconciles accounts receivable deposits to the general ledger, investigates and resolves inaccuracies.

Conducts various account analyses, reconciliations, and performs other accounting related functions as necessary.

Interprets university policies and government regulations affecting student account and accounting procedures.

Meets with students on an appointment and drop-in basis to answer questions and resolve problems regarding account issues.

Prepare and send billings to outside agencies for third party payment contracts, facilities, and advertising, and prepares necessary journal entries for receivables.

Acts as Bursar’s Office veterans’ liaison.

Assists at Cashier’s window on an as-needed basis (including, but not limited to, taking payments, setting up payment plans, etc.).

Year-end compilation, data entry, and transmission for the Fiscal Operations Report and Application for the Federal Aid Programs (FISAP) with the U.S. Department of Education.

Preparation of student and international student tax forms 1098-T, quarterly 1042 reporting, and the generation of 1042-S annual tax forms.

Work with Bursar to develop procedures/policies for improved efficiency and customer service.

Performs other related duties as required.

Education, Experience, and Licenses

Bachelor's degree from accredited university in business, accounting, or related discipline; minimum of two to three years higher education experience and/or training; or equivalent combination of education and experience.

An equivalent combination of relevant work experience and education may be substituted.

Knowledge, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of