Administrative Assistant

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Administrative Assistant position in the Office of the Vice President for the Division of Student Affairs of Georgetown University serves as the first point of contact for the office, greeting all walk-in traffic, answering phone calls, managing administrative processes, and providing customer service for a variety of functional areas. This position serves as a primary (and often first) representative for the Office, and is a crucial link to the Student Affairs staff, University administrators and their staff, and other individuals and entities, both internal and external to the University. The ability to efficiently and broadly support the Office of the Vice President and to relate appropriately with multiple constituencies is critical to the position. Additional duties include but are not limited to:

• Front desk and reception area management

• Facilities and office supply ordering and management

• Managing space reservations

• Event support as needed

• Administrative support for office personnel, including creating expense reports, making travel arrangements, calendaring for executives, drafting and submitting HR E-Requests, and other administrative needs.  

Work Interactions

This position provides a full range of administrative support to the Office of the Vice President for Student Affairs and entails daily interaction with University administrators, program directors, faculty, students and division-wide staff. Given the nature of the position, the incumbent will also interact with alumni, parents, and invited guests. This position is highly active and requires a person with a high degree of professionalism, strong attention to detail, the ability to prioritize multiple tasks and multi-task, the ability to be flexible and proactive, and the ability to handle sensitive and/or confidential materials, situations and interactions, and to demonstrate the utmost professionalism and “customer service” at all times. This position reports to the Executive Assistant.

Requirements and Qualifications

● 1-3 years of experience in a professional office environment

● Excellent organizational skills, combined with strong communication and writing skills

● Ability to prioritize work with strong attention to detail

● Demonstrated flexibility in a dynamic work environment

● Familiarity with Google and Microsoft Office suites

● A superlative degree of professionalism

● Ability to handle sensitive and/or confidential information, situations, and interactions

● Ability to perform light to moderate physical activity

Preferred Experience

● Bachelor’s degree

● Familiarity with GMS/Workday

● Familiarity with WordPress

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$19.20 - $28.70

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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