DOC Vienna CC Office Associate - Clinical Services Secretary

Job Requisition ID: 48138 
Closing Date: 11:59 pm,  07/14/2025
​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 07/01/25) $4,161 a month. Full Range $4,161 - $5,464 a month.
Job Type: Salaried
Category: Full Time 
County: Johnson
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

 

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking an Office Associate to work at the Vienna Correctional Center in the Clinical Services department.  This position serves as receptionist  for the Clinical Services staff, maintains files, keyboards a variety of documents, and serves as a back up to the Visitor Coordinator and Office Associate in Field Services.  We invite all qualified individuals to apply.

Essential Functions

• Serves as receptionist for the Clinical Service staff.
• Maintains files of all Clinical Services office records.
• Keyboards a variety of difficult and complex materials.
• Maintains up-to-date transfer logbook for all transfers and annual reclassifications.
• Serves as back-up for the Office Associate-Visitor Coordinator and Office Associate in Field Services, completing all duties as assigned.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital