Executive Assistant

Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.

What is The Role

Elastic is looking for a high-energy Executive Assistant ready to get going quickly at a dynamic, global company. Our EAs work independently, manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications from internal sources. This person will support a two VPs: one in Solutions Architecture, and another in Sales. 

This is a great role for you if you are organized, innovative, knowledgeable and a forward-thinking person, when it comes to ensuring smooth operations for the VPs you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. The ideal candidate is proactive, highly detailed, and works with a strong sense of urgency. They take ownership, have bias for action, and are customer-service oriented.

What You Will Be Doing

• Maintain dynamic calendars for multiple VPs and senior leadership; handle travel arrangements domestically and internationally, with a high-standard of detail and accuracy
• Handle details and projects that may be confidential and time sensitive with minimal guidance
• Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility
• Prepare and submit accurate expense reports for the ELT members on an as needed basis
• Engage in administrative tasks related to execution, distribution and organization of legal documents

What You Will Bring

• 5-7 years senior executive level support required; Bachelor’s degree preferred
• Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
• Able to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities
• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results
• Able to make independent and effective decisions
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
• Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus
• A sense of humor and ability to roll with the punches

Compensation for this role is in the form of base salary.  This role does not have a variable compensation component.  

The typical starting salary range for new hires in this role is listed below.  In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below. 

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting.  We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.  

An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic's stock program.  Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% o