Senior Executive Assistant

1. Communication - Able to clearly present information through the spoken or written word; read and interpret complex information; talk with customers or clients; listen well.
2. Planning, Prioritizing, & Goal Setting - Able to prepare for emerging customer needs; manage multiple projects; determine project urgency in a meaningful and practical way; use goals to guide actions and create detailed action plans; organize and schedule people and tasks.
3. Customer Focus - Able to demonstrate a high level of service delivery; do what is necessary to ensure customer satisfaction; deal with service failures and prioritize customer needs.
4. Decision Making & Problem Solving - Able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason, even when dealing with emotional topics; review facts and weigh options.
5. Flexibility - Able to remain open-minded and change opinions on the basis of new information; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying customer needs.

Fresenius core values:

Fresenius Medical Care is a people business. Our success depends on having the best and brightest employees, and helping them attain their personal and professional goals while delivering excellence in patient care and business results. Our employees embody our culture which is based on six core values supporting our promise to improve the quality of life of every patient every day. These core values are: Patients and Partners First, Honesty and Integrity, Quality and Compliance, Collaboration, No-Limits Mindset and Results Oriented.

Your Responsibilities:

• Provide high-level administrative support to the executive leader and their direct team, managing communication channels and ensuring smooth daily operations.
• Maintain a shared calendar for key events and meetings, coordinating logistics for virtual and in-person sessions, and organizing agendas for leadership team meetings.
• Respond to communications on behalf of the executive, handling sensitive information with discretion.
• Arrange travel and prepare expense reports, ensuring efficient organization and timely reconciliation.
• Support or lead key projects as assigned, coordinating with stakeholders and ensuring alignment with executive priorities.
• Work with the Chief of Staff on team processes and governance documentation, helping establish clear and efficient ways of working.

Our Requirements:

• Solid background in executive support, with experience managing complex schedules and handling confidential information.
• Strong ability to prioritize, coordinate, and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills for effective interaction with all levels of staff and external contacts.
• Advanced skills in Microsoft Office Suite and familiarity with collaboration tools. High level of accuracy in managing documentation and the ability to take initiative in a fast-paced environment.

Our offer:

·         Private medical care in LuxMed,

·         PZU life Insurance,

·         Unlimited international travel Insurance,

·         Benefits System platform (multisport card, cinema tickets, online shopping etc.)

·         Language courses reimbursement,

·         Work abroad possibility (up to 30 days / year)

·         Recommendation program

·         Life milestone bonus

·         Holiday allowance

·         Childcare refund

·         Occasional gifts