Administrative Coordinator-Institute for Advanced Medicine-Harlem Health Center-Mount Sinai Morningside-Full Time-Days

Job Title:

Administrative Coordinator-Institute for Advanced Medicine-Harlem Health Center-Mount Sinai Morningside-Full Time-Days

Job Summary

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division.  This individual is expected to oversee 1-2 administrative direct reports, and typically reports to a division head, vice president or higher-level executive.

• Answers routine and specific inquiries when possible.  Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.  
• Assists in maintaining and monitoring the budget and grant allocations.  Prepares documents required to maintain balanced accounts for review and approval.  
• Initiates and follows through on human resources and payroll transactions.  Generates weekly payroll submission.  Maintains liaison with human resources and payroll to coordinate and resolve issues and problems. 
• Ensures adequate restock of supplies for department.  Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies.  Tracks expiration of vendors’ contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships.  Assist in the development and coordination of informational packets for participants.  Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.  
• Researches, locates and compiles information for reports.  Assembles and categorizes figures for computation and calculations.  Prepares statistical reports.
• Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included. 
•  Assists supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations. 
• Mentors, trains and/or conducts orientation for new office support staff as needed. 
• May assist in coordinating administrative, secretarial and/or general office support coverage. 
• Performs other related duties.
   

Education Requirements                     

• Associates Degree in business or related field

Experience Requirements  

• 3 years related administrative or business experience required.  
• Some supervisory experience preferred.
   

Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $63,653.84 - $74,250.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, BFY - Aids Non Nursing - STL, Mount Sinai St. Luke's

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.

 Explore more about this opportunity and how you can help us write a new chapter in our history!