Jobs and Careers

Advancement Finance and Gift Accounting Manager

United Statesfull_timeVerifiedPosted 23 Jun 2026

💰 $89,688/yr($66,744/yr – $89,688/yr)

About the role

Position Information

Position Title Fiscal Analyst 4 Working Title Advancement Finance and Gift Accounting Manager Location Olympia EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen’s non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

Union Represented Yes Overtime Eligible Yes Monthly FTE 1.0 Salary Step (minimum monthly amount) $5,562.00 Salary Step (maximum monthly amount) $7,474.00 Cyclic Position No Cyclic Details n/a Project Position No End Date n/a Special Note

This is a full-time, overtime eligible position in Advancement Services on the Olympia campus of The Evergreen State College.

Position Purpose

This position directs fiscal and gift services operations for Advancement and The Evergreen State College Foundation, serving as the division’s subject-matter expert on philanthropic revenue accounting, financial compliance, and fund management. Reporting to the Director of Advancement, this position provides strategic oversight of financial operations, ensuring accuracy, integrity, and adherence to donor intent, institutional policies, and federal and state regulations.

This position supervises the Fiscal Analyst 2 (working title: Senior Gift Processing and Accounting Analyst), providing guidance, quality control, and professional development while maintaining accountability for the accuracy and timeliness of gift processing, revenue classification, and reconciliations. The position leads the development and implementation of fiscal procedures, monitors internal controls, interprets policies and regulations, and ensures audit readiness and compliance for all financial and gift-related activities.

The incumbent oversees a broad portfolio of fiscal responsibilities, including procurement, accounts payable, credit card and travel card administration, budget development, and reporting. The position evaluates fiscal data to identify trends, discrepancies, and operational risks, and recommends improvements to enhance efficiency, strengthen internal controls, and support strategic decision-making. This position plays a critical role in safeguarding donor funds, ensuring accurate reporting, and advancing the Foundation’s fiduciary responsibilities while promoting best practices and continuous improvement in all fiscal and gift operations.

Nature and Scope Essential Functions

Gift and Fund Management

Develop and implement Advancement’s fiscal procedures to meet the business needs of Advancement and comply with industry best practices and Business Services protocols.
Supervise Advancement fiscal staff responsible for gift processing, ensuring accuracy, compliance, and responsive services to internal and external stakeholders.
Oversee data and gift-entry processes, ensuring accuracy, consistency, efficiency, and timely completion; perform gift processing tasks as needed.
Provide oversight and ensure accuracy of online giving forms and workflows in collaboration with Advancement fiscal staff.
Ensure the Foundation’s chart of accounts and fund records are maintained with accurate information on donor restrictions for all accounts.
Administer gift acceptance policy review for complex or non-standard gifts to ensure compliance with Foundation policy and IRS regulations.
Coordinate system access, user permissions, and platform settings across Raiser’s Edge NXT, Banner Finance, and related fiscal systems.

Fiscal Management

Oversee spending of Foundation funds by offices across campus, ensuring funds are spent according to donor intent; communicate with campus partners proactively regarding the use of Foundation accounts, including balances, allowable expenses, and applicable restrictions, and make authorized purchases.
Process and reconcile transfers of expenses and revenues within the Foundation and between the College and the Foundation.
Monitor Foundation and College endowed funds, ensuring new contributions are invested in a timely manner, annual distributions are implemented according to policy, and reports are generated for individual endowed funds; ensure endowment records are accurate and complete.
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