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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Public Health Sciences (PHS) in the Penn State College of Medicine (COM), in Hershey, PA, is seeking applicants to fill the Director of Operations role.

Under the direction of the Department Chair, the Director of Operations is a senior-level departmental position that oversees the management of all the administrative, operational, and financial activities of PHS. This position collaborates closely with the Department Chair in strategic planning related to our missions of research, education, and outreach. In collaboration with the department Chair and COM Controller’s office, this position will also be responsible for budget development and tracking. Responsibilities include management of all fiscal operations for the department, working with the pre-award team on infrastructure development and the post-award team for financial needs for project implementation, and overseeing the annual budget planning and preparation process. Responsibilities also include oversight of all administrative support and general operations of the department, proactively addressing employee issues for a smooth workflow and allowing for a safe and respectful environment to foster excellence.  This position will also act as a liaison with internal and external customers, sponsors, and key stakeholders.

Primary responsibilities include but are not limited to:

• Develop and implement departmental policies and procedures to improve the operational flow of departmental activities.

• Provide fiscal and operational oversight of all departmental operational, human capital, and project-specific funding.

• Develop strategic plans and make recommendations to meet departmental goals and overcome challenges.

• Practice sound leadership principles and continually seek out and implement best practices.

• Oversee budgets and infrastructures for all research projects following federal and Penn State policies and guidelines; provide education to faculty and staff on policy adherence, best practices/business tactics, fiscal management and allocation of expenses.

• Act as liaison to both internal University departments and offices as well as external sponsors, vendors and key stakeholders for negotiations, clarifications and overall communications for contractual issues.

Education and Experience: 

This position requires a bachelor's degree (master's degree preferred), plus 8 or more years of relev