Maintenance Planner & Project Leader

Description

 Maintenance Planner & Project Leader is responsible for ensuring that all maintenance activities in a facility are well-planned and executed in a timely and cost-efficient manner. They work closely with other maintenance personnel as well as operations and other teams/departments to schedule regular preventive maintenance and conduct inspections of equipment and systems 

Requirements

RESPONSIBILITIES:

Essential Job Functions:

· Promotes a safety-first environment while following and enforcing all safety & quality policies and procedures throughout the facility and ensures compliance with all local, state and federal regulatory requirements (includes but not limited to PPE, GMP, HACCP, LOTO, OSHA, etc.)

· Understand the job well enough to describe what needs to be accomplished, estimate labor hours, tools, and resources needed to complete different work orders.

· Estimate the time, labor, materials, and resources needed for each work order.

· Create and schedule preventive and corrective maintenance work orders using a computerized maintenance management system (CMMS).

· Prepare preventative maintenance plans and schedules that are in sync with the organization’s maintenance goals.

· Act as the primary liaison person between maintenance and operations. 

· Work closely with maintenance technicians, engineers, operations, and managers to prioritize and assign work orders.

· Lead communication between maintenance and other internal & external customers of maintenance work to ensure that everyone receives timely, efficient, and quality service.

· Coordinate planned downtimes to reduce mean time between failures and minimize interference with production schedules. 

· Establish job goals for the maintenance workforce.

· Manage and maintain backlog files of work orders awaiting scheduling in accordance with their priority and requested completion date.

· Provide immediate insights into potential labor shortages (or excesses).

· Help with keeping an optimal stock of spare parts and materials.

· Develops and maintains planner reference systems including a file of Planned Job Packages, i.e., “job plan” for recurring jobs, plus labor and material libraries for each equipment center.

· Identifies and obtains determinable materials, entering material needs on the work order’s job plan. Determines if critical items are in stock by verifying availability with stores and reserving required items.

· Perform equipment walk-downs. The physical walk-down includes documentation of each equipment asset, location, rigorous collection of nameplate specifications and equipment attributes such as manufacturer, model and serial numbers. Incomplete, out-of-date and inaccurate equipment records are also updated.

· Track and report the status and performance of maintenance activities using key performance indicators (KPIs). 

· Manages small site capital projects or continuous improvement projects.

· Assist with the development of the project scope, budget and schedule.

· Assist with the development and delivery of risk assessment of the new proposed projects that considers food safety and people safety.

· Tracks approved capital projects budget and reports to maintenance manager and leadership team

· Assists in establishing and communicating project schedules and deadlines for major capital projects undertaken at the site.

· Assist with compiling and maintaining control records and related files used to release drawings and engineering documents to manufacturing, supports departments, and outside suppliers.

· Manages and supervisor dedicated PM Maintenance Crew and/or team members directly assigned to report to this position.

Minimum Job Requirements:

· Excellent knowledge of mechanical, electrical, hydraulic, pneumatic, and other systems and components.

· Proficient in using CMMS software and other computer applications, such as Microsoft Office, Excel, and Project.

· Strong analytical, problem-solving, and troubleshooting skills.

· Good communication, interpersonal, and teamwork skills.

· Ability to work under pressure and handle multiple tasks in a fast-paced environment. 

Minimum Education and Experience Requirements:

· Associate degree in technical discipline or BS in Engineering preferred

· Minimum 8 years of experience preferred in maintenance roles.

· Certified Maintenance Reliability Professional certificate or equivalent preferred

· Highly organized with great attention to detail and ability to adapt quickly to shifts in priorities and one-off requests.

· Strong leadership and influencing skills.

· Must be comfortable working independently with limited direction.