Administrative Assistant

Description

 The Administrative Support Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting.  This position reports directly to the C-Suite Executive Assistant. 

EXAMPLES OF WORK DUTIES: (Any one position may not include all the following, nor do all the listed examples include all duties and responsibilities which may be required in each position.)

1. Answer phone calls and forward or deliver messages.

2. Assist with general clerical tasks, including sorting, filing, checking fax, postage machine, sending mail, scanning documents, etc.

3. Welcome visitors to the office and guide them to appropriate personnel.

4. Maintain inventory of office, janitorial, and medical supplies as support to the Administrative Assistant.

5. Support office operations to support the Administrative Assistant.

6. Support other departments as needed.

7. Maintain files and databases.

8. Help with special projects and events as assigned.

9. Schedule meetings and send meeting invites to attendees as needed.

10. Maintain a positive relationship with the individuals supported. 

11. Maintain confidentiality.

12. Perform other duties as assigned. 

Shift:10am - 2pm (15 hours a week)

Requirements

QUALIFICATIONS: A High School diploma required, and previous office experience is preferred. Knowledge of Microsoft 360 and Excel is preferred. Candidate must be an independent worker who is a self-starter with good communication, organization, problem-solving, patience, and time management skills. The ability to meet deadlines and to assist in the completion of tasks is vital. 

ESSENTIAL PHYSICAL REQUIREMENTS: This is sedentary work requiring the exertion of up to 50 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. Special Accommodations may be provided for those meeting all other requirements.