Administrative Assistant III

Ready to Start Your Career with the City of Temple?


Summary
Administrative Assistant III, under the general supervision of the Assistant Director of Public Works, supports the Engineering department. This involves managing information, customer service, and coordinating operational/financial processes like construction plans, scheduling, procurement, records, and budget tasks.

Essential Duties and Responsibilities
• Provides administrative support to the Engineering department by preparing documents and managing information
• Manages the intake of construction plans and the tracking of Public Works Permits
• Handles telephone communications, directs calls, and serves as a primary customer service contact for Engineering inquiries
• Schedules meetings and coordinates travel arrangements for engineering staff
• Oversees the ordering and inventory of departmental supplies
• Processes purchase orders, procurement card transactions, and travel expense charges
• Sets up and maintains electronic records for Capital Improvement Projects and manages other departmental files
• Processes pay requests for contractors and consultants, and acts as a liaison with Finance and Purchasing
• Coordinates vehicle maintenance with the Fleet Division
• Assists with annual budget preparation and monitors expenditures
• Cross-trains Public Works administrative staff on pay request processing
• Follows the city policies, procedures, and safety guidelines
• Performs other duties as assigned

Minimum Qualifications
• Combination of education and experience equivalent to an associate degree in Business Administration, Accounting or related field
• Four (4) years prior experience in an administrative role

Preferred Qualifications
• Experience in purchasing and payroll

Certificates and Licenses,
• Valid driver’s license


Thank you for your interest in the position. Please note only those selected for an interview will be contacted.