Staff Assistant II - Uintah County

Overview

USU Extension in Uintah County is seeking a motivated and positive person to join our team as Staff Assistant II in Vernal, Utah. Hours are Monday-Friday, 8am-5pm (1 hour break) at 40 hours per week. Work in the evenings/weekend may be required occasionally. A successful applicant must be self-motivated to independently handle a large and varied administrative workload. A helpful, service-oriented attitude is required, with good conflict resolution skills.

Responsibilities

• Assume standard office duties, including answering phones, word processing, editing, copying/scanning, mailing, email communication, scheduling, filing, spreadsheets, and data entry.
• Respond to information requests, office visits, telephone calls, emails, and correspondence promptly, professionally, and courteously.
• Maintain and reconcile routine accounting records, including monthly ledgers, budgets, financial reporting system reports, and county account statements. Generate monthly budget reports, track county and university purchases, and submit county billing and claims for payment.
• Prepare various reports, such as financial, enrollment, event reporting, and travel paperwork.
• Keep the office website and social media platforms current, accurate, and engaging.
• Assist USU Extension faculty/staff in the organization and logistics of programs and events, including meetings, youth events, community activities, and office functions.
• Assist in developing and preparing promotional materials for community outreach programs, including educational materials, mailings, advertising flyers, brochures, banners, and postcards.
• Assist adults and youth with 4-H enrollment and online registration for events. Maintain 4-H enrollments and event registration through the 4-H database (ZSuite).
• Greet and direct visitors, ensuring a positive and professional experience.
• Sort, screen, and distribute incoming and outgoing mail.
• Arrange maintenance of office equipment and coordinate necessary repairs.
• Compose and word-process various standard documents and correspondence as needed.
• Provide administrative support, including scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
• Assist staff/faculty with other duties reasonably related to the above functions or as assigned.

Qualifications

Minimum Qualifications:

• High school diploma or GED required.
• Two years of experience in an office setting or an associate degree/vocational training.
• Offer contingent upon successful completion of background check.

Preferred Qualifications:

• Bachelor’s degree.
• Four years of work experience as an administrative assistant.
• Knowledge of cooperative extension services.

Knowledge, Skills, and Abilities:

• Self-motivated and able to independently prioritize and complete a variety of tasks without direct supervision.
• Demonstrated professional work manner and ethic.
• Demonstrated ability to work with diverse populations.
• Excellent budget tracking skills.
• Strong work ethic and positive personality.
• Strong attention to detail and good eye for aesthetic work.
• Strong editing skills.

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

Name and contact information for 3 professional references to be entered into Candidate Profile

Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations in