Administrative Assistant, Department of Translational Neuroscience (Phoenix)

Administrative Assistant, Department of Translational Neuroscience (Phoenix) Posting Number req26074 Department COM Phx Translational Neurosci Department Website Link College of Medicine-Phoenix Location Greater Phoenix Area Address 475 N. 5th St., Phoenix, AZ 85004 USA Position Highlights The Translational Neuroscience team seeks to hire an Administrative Support Assistant III. The main responsibilities of this position include, but are not limited to, calendar support to include Promising Practice Grants (PPG) scheduling, processing financial transactions such as travel reimbursements, disbursement vouchers, and reconciling purchasing cards; attending PPG meetings taking notes and preparing minutes; assist with planning of seminar speakers itinerary and travel arrangements, and assist with planning of department events.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

• Maintain calendars of two high level roles and regularly prioritizing meetings and appointments. 
• Prepare background information required for the meetings and appointments. 
• Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders. 
• Organize meetings for the Promising Practice Grants (PPG). 
• Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided.  
• Assist financial analysts with financial transactions as requested.
• Process expense and travel reimbursements to department employees.
• Assist with planning of seminar speakers visits and faculty recruitment when needed.  
• Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering, and process any reimbursements to faculty and/or speaker/candidate. 

Knowledge, Skills & Abilities:

• Effective verbal and written communication skills; ability to communicate with different groups and individuals, both internal and external to University of Arizona
• Ability to handle multiple, competing deadlines for meetings 
• Flexible and adaptable to the department's growing and changing needs 
• Ability to work independently 
• Demonstrated ability to quickly learn new programs and systems.
• Knowledge of Microsoft suite, Box, and Zoom 

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with University financial policies and procedures, particularly with regard to purchasing and travel.

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33-$25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The