Assistant, A&R Administration

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
 

• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.

• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.

• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.

• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Assistant, A&R Administration
 
A little bit about our team:
The intersection of A&R, Business Affairs and Finance, the A&R Administration team at Warner Records oversees the recording process from a business perspective. This includes administering all A&R related budgets and handling recording related legal issues and logistics. Further, the department serves as the primary interface between A&R/Marketing/Legal and Production in the creation and release of all commercial and promotional products.

Your role:
This is an opportunity to work at one of the most historic and successful record companies in the world, in the center of the action. If paying attention to detail, anticipating anything that might go wrong, learning from your mistakes, and getting things done sounds just like you, this is your opportunity. You will work behind the scenes, in a fast-paced team environment. This position reports to the SVP of A&R Operations.
 
Here you’ll get to:

• Complete general administrative duties: answer phones, calendar management, filing, scanning, etc.

• Coordinate artist travel, including flights, lodging, and ground transportation and the tracking of the associated spend, which also includes reconciliation of travel charges and statements

• Process invoices, including the creation of vendors and coding of invoices in our financial systems.

• Communicate with third-party vendors to set them up in our payment system, issue purchase orders, and address invoice-related matters

• Draft transmittal letters and form legal documents, including Work For Hire and Remix agreements.

• Coordinate the creation of project numbers and royalty accounts with the Royalty and Business Affairs Departments.

• Process department expense reports.

• Support departmental operations by assisting with day-to-day tasks

About you:

• Detail oriented, well organized, and focused

• Calm under pressure

• Hard worker for whom no task is too small

• Excellent written and verbal communication skills

• Comfortable with numbers and spreadsheets

• Self-motivated and able to complete tasks independently

We’d love it if you also had:

• Some knowledge of the recording process

• Knowledge and understanding of artist recording agreements

• Prior assistant experience including answering phones, booking travel and handling T&E

• Experience with SAP and Concur

• Experience in Google Suite and Excel

About us:
As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our co