Senior Executive Assistant

Title: Senior Executive Assistant

Employee Classification: Senior Executive Assistant

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-CHP-Office of the Dean

Department: HSC-CHP-Office of the Dean-300800

Job Location: Fort Worth

Salary: Commensurate with Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.  

Department Summary

The College of Health Professions is dedicated to advancing excellence in healthcare education, research, and service. Through a diverse range of academic programs and community partnerships, the College prepares students to become compassionate, skilled professionals who make a lasting impact on the health and well-being. The College fosters a supportive environment where faculty and staff play a key role in achieving our mission and supporting the success of students.

Position Overview

The selected candidate will provide executive administrative support to the Dean, assisting with administration, operations, and finance, and serve as a member of the leadership team within the College of Health Professions. This position will report directly to the Dean. This position serves as a senior administrative contact for the Dean. The incumbent will be responsible for a variety of duties required to maintain operational and office functions. Discretion and confidentiality are key components of this position.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge of accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Bachelor's degree and (3) years of related experience; or equivalent combination of education and experience.

Job Duties

• Organize office operations and procedures.
• Manage schedule, executive appointments, and facilitate special requests.
• Coordinate with supply vendors on equipment and other purchasing responsibilities.
• Prepare documents and manage records retention.
• Prepare agenda and minu