Administrative Assistant

Company Description

Sheladia Associates, Inc. (Sheladia), a minority-owned business established in 1974, is an engineering and architecture firm supporting U.S. government, state and county projects, as well as U.S. funded international projects and multi-lateral donor bank and host-country funded projects.

Job Description

Responsibilities, to include but not limited to:

• Provide administrative support to Largo, MD project office

• Prioritize and respond to varied requests and perform several duties at the same time

• Assist project team to prepare submissions including formatting, editing, developing spreadsheets, printing, and production as required

• Calendaring appointments and deadlines

• Compile weekly timesheets into monthly invoices

• Write draft minutes of meetings

• Track and compile review lists from engineers and architects

• Track and compile weekly job billing lists

• Facilities coordination as required

• Other duties as required

Expectations:

• Maintain confidentiality of all corporate information

• Ability to prioritize and meet deadlines as given

• Timely completion of tasks

• Teamwork, timeliness, reliable and strong work ethic

• Ability to take responsibility for assignments and report on progress with minimal oversight

• Ability to communicate clearly and professionally with colleagues, clients & guests verbally and in writing

Qualifications

• High School Diploma or Equivalent

• At least one (1) year of previous Administrative Assistant or comparable experience

• Proficient computer and technology skills

• Administrative Assistant Certification/Certified Administrative Professional a plus

• Must be eligible for employment in the U.S.

Additional Information

Sheladia provides employees the opportunity to work in a diverse, multi-cultural environment with exposure to and collaboration with multiple disciplines on a variety of projects. You will work in a hands-on, collaborative team environment. 

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health Savings Account (HSA; with eligible medical plan enrollment)
Life insurance
Long-term disability
Medical insurance
Paid holidays
Paid time off
Vision insurance 

Sheladia Associates, Inc. is an Equal Opportunity Employer. Compensation commensurate with experience.

Job Type: Full-time