Assistant Event Coordinator

Description

About Us:

• If you’re looking for an opportunity to transform the lives of poor and homeless men, women, and children in your community, we may have a job for you.
• Since 1972, Metropolitan Ministries has been providing life-changing solutions for those who are homeless and at risk of becoming homeless in Tampa Bay.
• We are a grassroots, donor, and volunteer-fueled community nonprofit. At Metropolitan Ministries, we serve families in Hillsborough, Pinellas, Pasco, Polk and Hernando counties with compassion, practical help, and a willingness to make a huge difference. 

What we offer: 

· Salary: $18.00

· PTO is offered for part-time employees. 

Job Functions:

The Assistant Event Coordinator helps build the pipeline of donors and volunteers to Metropolitan Ministries through event management and coordination. Primary responsibilities include supporting Sr. Event Coordinator and the full Events Team with coordination of details and logistics for resident or other client program VIP/Media-facing events as well as donor fundraising and community events (in-person, virtual, and hybrid). This includes, but is not limited to, administrative tasks related to event preparation, logistics planning and support for a variety of areas (audio/visual, production, catering, etc.). Responsibilities may also include a broad range of hands-on tasks with varying complexity supporting event planning committees, vendor/partner relationship management, invoicing, contract support, event volunteer/intern guidance.

Essential Responsibilities:

1. PROGRAM EVENTS (VIP/MEDIA-FACING): Assist and support event logistics details in accordance with the program team event champion’s vision as outlined on the event request form. Provide in-person logistics support, build strong relationships, and work collaboratively with organization leaders, Event Coordinator(s), event intern(s), and volunteer(s) in support of program event responsibilities. Tasks may include assisting, securing, and supporting vendors (i.e., photography, food/beverage, table/tablecloth rentals, etc.) for Easter, Thanksgiving, and Christmas, etc. Program event support is primarily limited to events involving VIPs, donors, media, or other special circumstances and typically occur annually for celebrations, appreciation, and/or various holidays.
2. DONOR FUNDRAISING AND COMMUNITY EVENTS: Assist and support event logistics details in accordance with the event champion’s vision outlined in the event executive summary. Provide in-person logistics support, build strong relationships, and work collaboratively with organization leaders, Event Coordinator(s), event intern(s), and volunteer(s) in support of fundraising and community event responsibilities. Tasks may include assisting with event check-in and post-event debrief meetings and supporting event administrative needs for vendors and/or partners as assigned. Requires professional interactions with donors, board members, staff, and volunteers when assisting at fundraising and community events. Fundraising and community events include but are not limited to: Bridge Builders, Tampa Bay Food Fight, Legacy, Pasco Leadership Luncheon, Tent Blessing, and Business Champions of Champions.
3. RELATIONSHIP DEVELOPMENT & RESEARCH, OTHER DUTIES: Assist with maintenance, stewardship, and tracking of new and existing vendor and partner relationships (i.e., venues and other businesses). Work collaboratively with Event Coordinator(s) and event intern(s), as well as supervises volunteer(s) that support and advance Metropolitan Ministries to provide exemplary event experiences. Demonstrate practice of ongoing research and expansion of knowledge of nonprofit and event planning best practices and national and local trends. Support the team in other tasks as assigned, including tours, on-site meetings, luncheons as needed, and other events as developed. Support the holiday center operations as directed.
4. CULTURE AND ETHICS: Demonstrate a passion for the mission, vision, and guiding values of Metropolitan Ministries. Work in a cooperative manner with staff, volunteers, and collaborative partners to achieve event and organizational goals. Meet personal goals, actively contribute to the achievements of team, and support departmental KPIs.
5. INDUSTRY KNOWLEDGE: Continually expand personal nonprofit fundraising knowledge by staying abreast of national, state, and local trends and laws for fundraising in general and related to fundraising and nonprofit program events and general and in-kind gift support. Participate in regular Cross-functional team, Direct Report team, and All Staff meetings. 

Requirements

Education and Experience:

Friendly, hospitality service, or event suppo