Corporate Office Coordinator

Joining the Benchmark Senior Living (BSL) team means putting your passion to work. Our associates feel a sense of belonging with the care that they provide, empowered by the open and reliable team that surrounds them. Our diverse and skilled workforce takes immense pride in a shared commitment: a devotion to providing caring and dedicated service. In our supportive environment, associates have the opportunity to learn and grow. With professional and personal training programs, as well as education for career advancement, we empower associates to explore their interests, feed their passion, and pursue growth opportunities. We invite you to connect with your calling, find purpose in your career, and gain lifelong relationships through the power of human connection by transforming the lives of seniors!

The Corporate Office Coordinator is responsible for managing and maintaining the Corporate Office (CO) space including all conference rooms, copier/supply rooms, and the kitchen. In addition, the CO coordinator will assist in various projects that arise throughout the year and provide assistance to the Executive Admin Team as requested. Schedule of 8a to 4:30p.


RESPONSIBILITIES

Operations
• Process all deliveries to BSL Corporate Office.
• Process all FedEx packages sent from the Corporate Office.
• Office supply ordering through WB Mason.
• Coordinate decorating of CO at Holiday time with the CEO’s assistant.
• Complete AMEX report on time with appropriate back-up.
• Assist CO Administrator in picking up all mail and packages from the building’s mail room.
• Oversee the upkeep, cleanliness and organization of the HO including:


◦ Mail room
◦ Bathrooms and supplies (not overseen by property management)
◦ Printer stations
◦ Country Kitchen
◦ Conference Rooms

• Assist and back up CO Administrator with phones and mail as needed.
• Assist CO Administrator with BPX requests/needs.
• Assist with onboarding needs as needed, like ordering name plates, name tags, etc.

Concierge
• Responsible for ordering and restocking all supplies for the overall office and the kitchen.
• Responsible for cleaning the kitchen including a weekly cleaning of the refrigerator, microwave, small appliances, and coffee-maker; as well as load and unload dishwasher.
• Responsible for room set-up, take-down, clean-up for meetings, and coordinate and order catering for all CO meetings, Leadership and Development training and special events.
• Frequently check furniture to make sure it is clean and in good condition.
• Maintain water cooler and appliances to ensure proper functionality.
• Other duties as assigned

SKILLS AND ABILITIES
• Knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook and Access) as well as familiarity with the Internet and its search tools.
• Strong organizational, oral and written communication skills
• Knowledge of office equipment and ability to trouble shoot problems.
• Maintain absolute confidentiality
• Attention to detail


EDUCATION/EXPERIENCE/LICENSURE- CERTIFICATION
• High School graduate or equivalent certificate; Associates degree preferred.
• Successful completion of bookkeeping/accounting courses is helpful.
• 3 to 5 years progressive experience in office management.
• Previous experience working with the elderly and/or disabled in a paid or volunteer position highly desirable.

As a Home Office associate at Benchmark, you will have immediate access to a variety of benefits including, but not limited to, the following:

• 10 paid holidays plus 1 floating holiday
• Vacation and Health & Wellness Paid Time Off
• Tuition Reimbursement
• Physical & Mental Health Wellness Programs
• Medical, Vision & Dental Benefits provided by Blue Cross Blue Shield
• 401K Retirement Plan with Company Match
• Long Term Care Insurance
• Company-provided Life Insurance & Long-Term Disability