Executive Assistant

Footprint is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Senior Vice Presidents of Sales and Manufacturing, as well as the General Counsel. As a vital member of our team, you will play a crucial role in ensuring the seamless operation of these key departments by managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. If you are a dynamic individual with a passion for executive support and a dedication to excellence, we invite you to apply for this exciting opportunity.

Essential Duties and Responsibilities:

• Maintain the executive's calendar, scheduling appointments, prioritizing tasks, and managing daily commitments effectively.
• Organize meetings, send reminders, and coordinate logistics, including arranging catering when necessary. In addition, may be required to accurately record meeting minutes.
• Greet and screen visitors, determining their purpose and directing them accordingly to meet with executives.
• Make domestic and international travel arrangements for executives and teams, including booking flights, accommodations, and creating detailed trip itineraries.
• Provide comprehensive administrative assistance, such as writing and editing emails, drafting memos, and managing executive communications with precision and attention to detail.
• Answer phones, screen calls, and route inquiries to the appropriate individuals, while also taking accurate messages when necessary.
• Maintain organized corporate records, documents, and reports, ensuring efficient filing and retrieval systems.
• Conduct research and gather data to compile documents for review and presentation by executives and board of directors.
• Utilize various software applications including word processing, spreadsheet, database, and presentation software to facilitate administrative tasks.
• Read, analyze, and distribute incoming memos and submissions, ensuring timely and appropriate dissemination.
• Perform additional duties and responsibilities as assigned or directed by the manager, demonstrating flexibility and adaptability in supporting executive needs.

Knowledge, Skills, and Abilities:

• Proficiency in MS Office suite.
• Strong organizational skills for prioritizing tasks.
• Deadline-driven in fast-paced environments.
• Proactive problem-solving and decision-making abilities.
• Excellent verbal and written communication skills.
• Exceptional attention to detail with multitasking capabilities.
• Ability to handle confidential information with discretion.
• Interpersonal skills for collaboration across teams.
• Self-driven with the ability to anticipate and resolve needs.
• Ability to act as gatekeeper and escalate relevant information to executives as needed.
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Applicants must possess the permanent right to work in the US.

Requirements

Minimum Qualifications:

• 5+ years of executive assistant experience, preferred
• 5+ plus years’ related experience with proven office administration and customer service skills required.
• College degree preferred, or an equivalent of education plus experience in an office environment.

Applicants must possess the permanent right to work in the US.

This position does not qualify for relocation benefits or assistance.

Benefits

• Comprehensive Health Coverage: Including medical, prescription, dental, and vision care plans.

• Insurance Protection: Basic term life, accidentals, and voluntary life insurance coverage.
• Financial Security: Short and long-term disability plans, along with a 401(k) retirement plan.
• Time Off Support: Flexible time off program, paid holidays, sick leave, and parental leave benefits.