Business Administrative Coordinator (512159)

The role:

• Providing direct support to the Deputy Secretary and the PPPR, including high level, executive clerical, human resources, operational, financial resources and secretarial support.
• Coordinating the preparation of complex and confidential documentation, undertaking research for Ministerial briefs and background notes regarding matters relating to PPPR.
• Development and maintenance of systems and protocols to ensure the efficient flow of information within, to and from PPPR and the Office of the Secretary.
• Oversee and supervise the work of the other administrative support staff to ensure high level administrative and business support services are provided and maintained. 
• Providing high level support and assistance in the day-to-day coordination of the physical, human and financial resources within the Office of the Deputy Secretary.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of Appointment

Permanent full time day worker position working 76 hours per fortnight commencing as soon as possible

*notwithstanding hours may be negotiated with the successful applicant

• Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or fixed term full time, part time and casual vacancies.

Salary: $79,529  - $91,517 per annum. Our Employer 11.5% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022

Eligibility:

The Head of the State Service has determined that the person nominated for this job is to satisfy a pre‑employment check before taking up the appointment, on promotion or transfer. The following checks are to be conducted:

1. Conviction checks in the following areas:

1. crimes of violence
2. sex related offences
3. serious drug offences
4. crimes involving dishonesty

1. Identification check
2. Disciplinary action in previous employment check.

How to Apply

Apply Online.  Please click the "Apply" button on this screen.  This ensures important questions about you are answered. 

You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.

Please note:

• We do not require a separate statement addressing the selection criteria.
• All attachments must be in Microsoft Word or PDF format.
• Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.

Statement of Duties

• 512159 Business Administrative Coordinator Band 4 (July 2023) CSU.pdf
• 512159 Business Administrative Coordinator Band 4 (July 2023) CSU.docx

Applicant Guide

• Department of Health - Applicant Guide June 22.pdf
• Department of Health - Applicant Guide June 22.docx

For more information, please contact

Andrew Johnson

Position: Manager, Office of the Deputy Secretary
Phone:  (03) 6166 3873
E-